Personal Assistant / Operations Coordinator

About Lambdac
Lambdac is a scientific consulting company providing expert guidance and support across scientific and technical fields. We work with clients to solve complex problems, optimise processes and support data-driven decision-making, collaborating with specialists and leaders across disciplines on long-term client relationships.
The role
We are looking for a Personal Assistant / Operations Coordinator to support the Director directly in organising activities, following up on projects and coordinating multiple parallel workstreams.The position is based in Mexico City under a hybrid working model, with flexibility to work from home when in-person presence is not required.Key responsibilities include:Managing and prioritising the Director’s calendar.Organising meetings and coordinating across different time zones.Preparing agendas, meeting notes and follow-up actions.Coordinating travel arrangements, meetings and logistics.Following up on the Director’s pending actions and commitments.Communicating with colleagues, clients and partners across Mexico and Europe.Managing correspondence and documentation.Maintaining and updating databases and workspaces in Notion.Supporting project coordination and follow-up.Organising administrative information and documentation.Identifying opportunities to standardise, simplify or automate recurring processes.
The position also includes a development path focused on operations and process improvement.We are not looking only for someone who can execute administrative tasks. We are looking for someone who can understand how a process works, identify inefficiencies and help build a more organised, repeatable and scalable way of working.
What we are looking for
Excellent organisational and prioritisation skills.Good judgement when distinguishing between urgent matters, important work and tasks that can wait.Ability to work independently and make decisions without constant supervision.Reliable follow-up on commitments, deadlines and pending actions.Excellent written and verbal communication.Advanced English for professional communication.Native or fluent Spanish.Ability to coordinate activities across different time zones.Comfort working with digital tools and collaborative environments.Genuine interest in learning and using tools such as Notion.Interest in automation, process optimisation and the practical use of artificial intelligence.Experience or education in administration, business, engineering, project management or a related field will be valued.
Programming knowledge, particularly Python, is considered a plus, especially when it has been used to automate tasks, organise information, work with data or improve administrative processes.