Personal Assistant to the Founder

Work directly with Oliver Lean across two growing businesses: Panamigos Realty (real estate) and VIDA WEALTH(wealth management).This is a true right-hand role, supporting the founder across clients, leads, deals, communication, and day-to-day operations.
Position DetailsSalary: $1,000/monthSchedule: Monday–Friday · 8:30 AM–5:00 PMLocation: Panama City · In-officeReports to: Founder directly
The RoleThis is not a sit-and-wait assistant position.You’ll be the central point of coordination across two businesses, helping manage communication, follow up with clients and leads, keep deals moving, and make sure nothing falls through the cracks.Priorities can shift quickly, so we’re looking for someone who can think ahead, take initiative, and act without needing constant follow-up.
What You’ll OwnLeads & CRMReview incoming leads from active campaigns, contact and follow up promptly, and keep three sales pipelines accurate and moving.Client CommunicationHandle day-to-day client messages, WhatsApp groups, follow-ups, and document requests across both businesses.Calendar & MeetingsSchedule and confirm meetings while keeping Oliver’s calendars organised and conflict-free.Inbox ManagementManage multiple email accounts, handle what can be resolved directly, and flag anything requiring Oliver’s attention.Documents & ReportingSupport due diligence processes, organise payment receipts, and prepare clear monthly client reports.Brand & Content SupportMonitor LinkedIn, Instagram, and YouTube, coordinate with the production agency, and help maintain consistent publishing.
Who This SuitsWe’re looking for someone who:Has genuine initiative and takes ownership.Spots what needs to be done and acts on it.Is highly organised and detail-oriented.Remains calm when priorities change.Is discreet and professional with sensitive information.Communicates clearly and confidently by phone, email, and WhatsApp.Can be relied on completely.
Stand-Out ExperienceAn accounting background, or previous knowledge of real estate or finance, will immediately strengthen your application.
Why JoinYou’ll have a front-row seat to real estate transactions and wealth management while working directly with the founder.This role offers real responsibility from day one — not coffee runs and basic calendar management.The position also includes structured onboarding, with documented processes designed to help you get up to speed quickly.
How to ApplySend your CV and a short introduction to:[email protected]