Project Supervisor - Document Management

At Censia, a forward-thinking medium-sized company based in the heart of San Francisco, California, we are dedicated to delivering innovative and efficient document management solutions. We’re looking for a detail-oriented Project Supervisor - Document Management to join our dynamic team on-site. This full-time role offers a competitive salary of $55,000 per year and presents excellent opportunities for career development and advancement within a growing industry. As a Project Supervisor, you will play a pivotal role in ensuring operational excellence and maintaining compliance with industry standards. You will directly influence our ability to provide outstanding services to clients and stakeholders, while working in a collaborative environment that values continuous improvement and professional growth. Key Responsibilities Oversee daily operations of the document management system, ensuring full compliance with industry regulations and company policies. Coordinate and manage project timelines effectively to guarantee all deliverables are completed on schedule, improving project delivery success rates. Organize and maintain accurate documentation and records, enhancing overall project efficiency and accessibility. Facilitate clear communication between team members and stakeholders to gather requirements, provide updates, and resolve issues promptly. Train and guide team members on best practices and protocols related to document management, increasing team competency and reducing errors. Monitor project progress and prepare detailed status reports for management review, supporting data-driven decision-making. Implement and audit processes aimed at improving document management workflows, driving continuous operational improvements. What We're Looking For Required: High School Diploma or equivalent; further education in Project Management or related fields is preferred. Strong organizational skills with exceptional attention to detail. Proven experience in project supervision or a related role, ideally with 2+ years in document management or supervisory positions. Familiarity with document management software and tools to streamline operations. Excellent verbal and written communication skills to effectively collaborate with diverse teams. Ability to work collaboratively in a team-oriented environment. Preferred: Additional certifications or training in project management methodologies (e.g., PMP, Agile). Experience implementing process improvements and conducting audits within document management systems. Demonstrated leadership skills with a focus on team development and mentoring. What We Offer Competitive salary of $55,000 per year with potential for growth. Health insurance coverage to support your well-being. Paid time off to maintain a healthy work-life balance. Retirement plan options to secure your financial future. Professional development opportunities including training and certifications. Collaborative and supportive work environment in vibrant San Francisco. On-site position fostering direct team engagement and networking. Frequently Asked Questions Is this position remote or on-site? This role is on-site in San Francisco, California, to facilitate close team collaboration and operational oversight. What is the expected work schedule? This is a full-time position with standard business hours, Monday through Friday. What software tools should I be familiar with? Familiarity with common document management systems such as SharePoint, DocuWare, or Laserfiche is beneficial. Are there opportunities for career advancement? Yes, Censia supports career development with training and advancement opportunities within project management and related fields. What qualifications are mandatory? A high school diploma or equivalent is required, with preference for candidates having project management education or certifications. How soon can I apply? We encourage you to apply as soon as possible to be considered for this exciting