Recruiting Operations Coordinator

Recruitment Operations CoordinatorRemote working - supporting office in Boston, USA (EST time zone)Full-time Freelance$10-13 per hourProfessional fluency in spoken and written English
We're looking for a proactive, organised Client Operations Coordinator to become the link between our recruitment consultants and clients. This is a fast-paced, client-facing role where you'll keep hiring processes moving, ensure nothing slips through the cracks, and provide a first-class experience for both clients and candidates.If you're someone who naturally takes ownership, loves staying organised, and isn't afraid to chase people for updates, we'd love to hear from you.
What you'll be doingSetting up new clients and maintaining client records within our ATS.Creating and managing ATS client pages.Setting up new job vacancies accurately and efficiently.Preparing and submitting candidate profiles to clients via email, Slack, or other client platforms.Ensuring all submissions follow our agreed format and include the right level of context.Managing communication once candidates enter the interview process.Coordinating interview availability between clients and consultants.Chasing consultants for updates to ensure clients receive timely responses.Following up with clients to gather interview feedback and clarify next steps.Keeping the recruitment process moving from submission through to offer.
What we're looking forA highly organised individual who enjoys juggling multiple priorities.Someone who takes initiative rather than waiting to be asked.Confident communicating with both clients and colleagues at all levels.Proactive and persistent when it comes to following up and chasing actions.Comfortable asking questions and challenging where needed.A genuine go-getter who enjoys working in a fast-paced environment.Strong client-facing and relationship-building skills.Assertive and confident, while remaining professional and approachable.Excellent written and verbal communication skills with strong attention to detail.
Working hoursThis role supports our US business, so you'll work hours aligned with the US East Coast to collaborate closely with our consultants and clients throughout their working day.
Why join us?You'll play a key role in keeping our US recruitment operation running smoothly, working closely with consultants and clients to deliver an exceptional hiring experience. If you're someone who enjoys taking ownership, building relationships, and making things happen, this is a fantastic opportunity to make a real impact.