Sales Assistant

Position Overview
We are seeking a highly organized, detail-oriented Sales Assistant with strong hands-onadministrative experience to support our growing sales team. In this role, you will serve as theoperational backbone of the department—maintaining database integrity, managing complexschedules, building regular Excel reports, and ensuring seamless follow-through on all salesactivities. The ideal candidate thrives in a fast-paced environment and takes pride in keepingsystems clean and workflows running efficiently.
Key Responsibilities
● CRM Management & Data Hygiene: Maintain, update, and clean lead and pipelinerecords in our CRM. Audit entries regularly to eliminate duplicates, correct formatting,and enforce standardized data entry across the sales team.● Calendar Management: Coordinate and schedule high-volume internal and externalmeetings, prospect demos, and client calls across multiple time zones while resolvingscheduling conflicts proactively.● Excel Reporting: Extract sales metrics and produce routine operational reports usingadvanced Excel functions (PivotTables, VLOOKUP/XLOOKUP, data formatting) to trackteam performance and pipeline health.● Task & Follow-Up Tracking: Monitor sales reps' active deals and action items in ourproject management tool, ensuring timely client follow-ups and preventing leads fromslipping through the cracks.● Meeting Documentation: Attend sales calls and team meetings to record detailednotes, summarize key decisions, and quickly outline and assign actionable next steps.● Administrative Support: Deliver high-volume operational assistance, including draftingclient correspondence, preparing meeting slide decks, organizing digital files, androuting incoming leads.
Qualifications
● 2+ years of experience in a sales support, administrative assistant, or sales operationsrole.● Proven hands-on experience managing CRM databases (e.g., Salesforce, HubSpot, orZoho) with a sharp focus on data hygiene.● Proficiency in Microsoft Excel, including PivotTables, conditional formatting, and complexlookup formulas.● Experience managing complex calendars using Google Workspace or Microsoft Outlook.● Strong written and verbal communication skills with a track record of meticulous meetingdocumentation.● Exceptional time-management skills with the ability to prioritize tasks in a high-volume,fast-moving environment.