Virtual Assistant to CEO (Remote)

About the role

Viva Talent is seeking an executive assistant to support fast-growing US and Canadian startups. This is not a traditional assistant role: you will take ownership, anticipate needs, and help executives win every day. You will work hand-in-hand with startup leaders who rely on you to keep competing priorities organized and stay one step ahead.

At Viva Talent, the mission is to create real career opportunities for women across Latin America while welcoming anyone who shares its values, regardless of gender. The focus is on impact, growth, and giving people a place where their voice genuinely matters.

Responsibilities

• Support up to three executives across administration and operations.
• Manage calendars, inboxes, meetings, travel, and expenses.
• Build and improve workflows, trackers, and documentation.
• Support projects, reporting, and process improvement.
• Coordinate across teams and stakeholders.
• Track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

Requirements

• At least 2 years of general work experience.
• Fluent English (C1 level).
• At least one of your last three roles must show a 2+ year tenure.
• Previous executive assistant experience is not required; candidates with transferable experience are welcome.
• Enjoy building structure and improving processes, and be detail-oriented and execution-focused.
• Think in systems, enjoy making things more efficient and scalable, and like fast-paced environments and learning new tools.
• Want growth, feedback, and long-term career development.
• Be excited about AI.

Benefits

• Performance bonuses and compensation reviews every 6 months.
• A full-time contractor role with a $1,200 USD base and total monthly earnings up to $1,600 USD.
• Amazing benefits.

Datos clave

• Full-time contractor role.
• Base pay is $1,200 USD, with total monthly earnings up to $1,600 USD.
• Requires fluent English at C1 level.
• Previous executive assistant experience is not required.