Administrative Assistant

At PRISM BIOLAB COMPANY, a leader in innovative biotechnology solutions, we're expanding our dynamic team and seeking a motivated Administrative Assistant to support our operations in New York City. This full-time, remote-eligible position offers a unique opportunity to contribute to a fast-growing company dedicated to advancing scientific breakthroughs. Join us and enjoy a collaborative work environment that fosters career development, professional growth, and work-life balance. As an essential part of our team, you will play a key role in ensuring smooth office operations and supporting various administrative functions that directly impact our efficiency and success. Whether you're organizing schedules, managing communications, or maintaining critical data, your contributions will help drive our mission forward. Key Responsibilities Manage daily office operations including scheduling appointments and organizing physical and electronic files to optimize workflow. Assist with customer inquiries via phone and email, delivering exceptional service that enhances client satisfaction. Perform accurate data entry to maintain and update records and databases, ensuring data integrity. Prepare documents, reports, and presentations for team meetings and projects, supporting informed decision-making. Employ problem-solving skills to identify and resolve office process inefficiencies, improving overall productivity. Coordinate with team members to facilitate effective communication and collaboration on cross-functional projects. Maintain office supplies inventory, proactively placing orders to keep the office well-stocked and operational. What We're Looking For Required: High School Diploma or equivalent is mandatory; additional education in administration or related fields is advantageous. Strong verbal and written communication skills to interact professionally with team members and clients. Proficient time management skills with the ability to prioritize tasks and meet deadlines consistently. Experience in customer service and data entry, demonstrating meticulous attention to detail. Effective problem-solving abilities to address challenges and propose actionable solutions. Familiarity with common office software; proficiency in Microsoft Office Suite preferred. Minimum of 1-2 years experience in an administrative role is desirable. Preferred: Previous experience in a biotechnology or scientific environment. Knowledge of database management systems and office communication platforms. Ability to adapt quickly in a fast-paced, evolving workplace. What We Offer Competitive compensation aligned with industry standards in New York City. Health insurance coverage to support your well-being. Paid time off to maintain a healthy work-life balance. Retirement plan options to secure your financial future. Remote work flexibility allowing you to work from the comfort of your home. Professional development opportunities including training and career advancement paths. A supportive, inclusive company culture focused on innovation and teamwork. Frequently Asked Questions Is this position fully remote? Yes, this role is remote-eligible, allowing you to work from anywhere within the United States while supporting our New York City office. What are the typical working hours? This is a full-time position with standard business hours, Monday through Friday, with some flexibility depending on team needs. What software tools will I be expected to use? Proficiency in Microsoft Office Suite is preferred, including Word, Excel, and Outlook. Familiarity with other office management software is a plus. Are there opportunities for career growth? Absolutely. We encourage continuous learning and offer professional development programs to help you advance your career within the company. What is the expected salary range for this role? Based on industry benchmarks in New York City, the salary typically ranges from $40,000 to $50,000 per year, depending on experience