General and Operations Assistant – Medellín, Colombia

At Verix, a rapidly growing company based in Medellín, Antioquia, Colombia, we are dedicated to delivering effective, personalized solutions that drive business success. We’re looking for a highly organized and proactive General and Operations Assistant to join our dynamic team. This full-time role offers a unique opportunity to contribute directly to operational excellence while benefiting from career development and professional growth in a collaborative environment. Located in the Laureles neighborhood, this position is primarily on-site with flexible remote eligibility, perfect for candidates seeking a balanced work-life experience.

Key Responsibilities

• Manage schedules, calendars, and appointments for key personnel with precision to optimize time and resources.
• Prepare and distribute detailed reports, presentations, and correspondence, ensuring accuracy and professionalism.
• Coordinate office management tasks including supply inventory and vendor relationships to maintain seamless operations.
• Assist in project planning and execution, meticulously tracking timelines and deliverables to meet business goals.
• Monitor operational metrics and provide regular, accurate status updates to leadership and teams.
• Process customer orders with exceptional attention to detail, verifying data to ensure flawless fulfillment.
• Coordinate logistics for meetings, events, and travel arrangements, including international trips, ensuring all details are confirmed.
• Identify and implement process improvements to enhance administrative and operational efficiency.

What We’re Looking For

Required:

• 3-5 years of experience in administrative, operational, or customer support roles, preferably in fast-paced environments.
• Strong organizational skills with a proven ability to manage multiple priorities and meet deadlines.
• High attention to detail and commitment to accuracy in all tasks.
• Excellent verbal and written communication skills in English and Spanish.
• Proficiency in Microsoft Office Suite, Google Workspace, and order processing systems.
• Ability to adapt quickly to changing priorities and work independently or as part of a team.
• Professional discretion and integrity when handling confidential information.

Preferred:

• Experience with digital collaboration tools and workflow optimization.
• Knowledge of standard operating procedures (SOPs) development and maintenance.
• Familiarity with international travel logistics and vendor management.

What We Offer

• Competitive salary of COL$3,600,000 per year, aligned with Medellín market benchmarks.
• Health insurance coverage and a comprehensive benefits package including paid time off and retirement plan options.
• Dynamic, collaborative work environment fostering creativity and teamwork.
• Opportunities for professional development, training, and career advancement within a growing company.
• Flexible work arrangements with some remote eligibility to support work-life balance.
• Modern office located in Laureles, Medellín, with easy access to public transportation.

Frequently Asked Questions

What are the working hours for this position?
The schedule is Monday to Friday from 8:00 AM to 5:00 PM and Saturdays from 8:00 AM to 1:00 PM.

Is remote work an option?
This role offers hybrid flexibility, with primary on-site work in Medellín and occasional remote work possibilities.

What level of English proficiency is required?
Good conversational and written English skills are required to communicate effectively with international stakeholders.

What kind of career growth can I expect?
Verix supports continuous learning and offers clear advancement opportunities in operations and administrative management.

Are there any specific software tools I need to know?
Proficiency in Microsoft Office Suite, Google Workspace, and order processing systems is essential. Experience with digital collaboration tools is a plus.

What is the company culture like?
Verix fosters a supportive, team-oriented culture that values integrity, innovation, and operational excellence.

For more information about administrative careers in Medellín: Administrative Assistant Jobs in Medellín

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Ready to take the next step in your career? Join Verix and become a key player in our operational success. Apply today to start your journey with a company that values your skills and growth.