Recruiter and Office Manager

Spines: #1 Fastest-Growing Book Publishing Platform in the U.S. At Spines, we're proud to be changing the book publishing game for American and Canadian authors. Since our founding in 2020, our mission has been to remove barriers and provide quick, convenient services that are tailored to each author's unique needs. And we achieve this by leveraging cutting-edge AI technologies that streamline the publishing process. Our new Cordoba hub is a critical component of our growth strategy, and we are looking for a highly motivated and organized Office Manager & Recruiter to manage our office operations and drive our recruitment efforts. About the Role: We are seeking a dynamic and proactive Office Manager and Recruiter to be the backbone of our Cordoba sales hub. This dual role is crucial for ensuring the smooth operation of our office environment while simultaneously building and nurturing our sales team. The ideal candidate will be a highly organized multi-tasker with excellent interpersonal skills and a strong commitment to fostering a productive and positive workplace. Why Join Spines: Competitive salary and performance-based bonuses A friendly and collaborative international team Opportunity for career growth within a fast-growing company Be part of a company that helps authors bring their stories to life RESPONSIBILITIES: Office Management: Facilities Management and Administration: Oversee all aspects of office maintenance and office expenses. This includes managing relationships with vendors, coordinating repairs, and addressing any facility-related issues promptly. Procurement: Responsible for ordering and managing office supplies, equipment, and furniture, ensuring the office is always well-stocked and equipped for optimal productivity. Logistics & Support: Provide general administrative support to the sales team and management, including scheduling meetings, managing correspondence, and assisting with travel arrangements as needed. HR Administration Support: Maintain accurate records of employee hours, attendance, and vacation time. Assist with onboarding new employees and offboarding departing employees, ensuring all necessary documentation is completed. Team Welfare: Champion a positive and supportive work environment, assisting with the organization of team events, celebrations, and initiatives to boost morale and engagement. Recruiting: Full-Cycle Recruitment: Manage the entire recruitment process for sales professionals, from initial requisition to offer acceptance. This includes: Sourcing: Proactively identify and attract top sales talent through various channels, including online job boards, social media, professional networks, and direct outreach. Screening & Interviewing: Conduct initial phone screens and interviews to assess candidate qualifications, experience, and cultural fit. Candidate Management: Maintain a robust pipeline of qualified candidates and provide a positive candidate experience throughout the recruitment process. Coordination: Schedule interviews with hiring managers, gather feedback, and facilitate the offer process. Performance Tracking & KPIs: Daily Sales KPIs: Assist in tracking and reporting on daily sales team Key Performance Indicators (KPIs). This includes monitoring: Number of calls made by sales representatives. Call conversion rates (e.g., appointments set, qualified leads generated). REQUIREMENTS: Proven experience (2+ years) in an Office Manager and Recruitment role, preferably within a fast-paced sales environment. Fluent in Spanish and English (written and spoken) is essential. Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines. Excellent communication and interpersonal skills, with the ability to build rapport with diverse individuals. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with HRIS and/or ATS systems - advantage Demonstrated ability to take initiative, problem-solve, and work inde