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Administrative and Logistics Specialist with diverse experience in operation management
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Competencies
Handled office administration including procurement, record keeping, and financial documentation.
Coordinated transportation, facility maintenance, and event logistics for multiple organizations.
Managed vendor inquiries, procurement, and supported international personnel documentation.
Supervised and evaluated support staff such as drivers, security, and maintenance personnel.
Administered petty cash, processed payments, managed budgets, and reconciled financial records.
Education
Languages
Summary
Experienced administrative and logistics professional with extensive background in managing office operations, procurement, and team supervision across NGOs and corporate environments. Skilled in streamlining processes, coordinating international logistics, and maintaining financial accuracy.
Key Achievements
- Streamlined purchasing, inventory control, and administrative processes across multiple organizations, including NGOs and private companies.
- Supervised support staff and coordinated logistics for international transfers, events, and security, enhancing operational efficiency.
- Managed financial documentation, petty cash, and budget administration, ensuring compliance and accuracy in financial transactions.
Experience
Site Administrator
Made the payment process for all the company's purchases of goods and services and ensured that the process was fast and efficient., Provided clerical support to facilities management groups, such as processing cash advances and requesting payment, ordering supplies, maintaining/filing records, and purchasing equipment., Administered petty cash funds., Maintained, organized, and kept records and files/documents, ensuring systematic storing, retrieving, and disposing of processes., Monitored and conducted inspection/inventory of supplies., Monitored the reservation for various meeting/conference rooms within the site facilities., Coordinated with vendors and other suppliers for inquiries and purchase requests., Consolidated and requested monthly office supplies and other needed materials., Coordinated with other divisions/departments to ensure efficient and effective implementation of all administrative services., Monitored the day-to-day activities of the janitorial services and other general services to ensure productivity and compliance., Assisted the team by performing other assignments or duties that the immediate superior may assign., Acted quickly and efficiently on the requests, ensuring accuracy and quality of output., Coordinated and monitored meeting scheduling and other logistical requirements within the site facilities., Participated in meetings, discussions, and various activities to accomplish objectives, goals, assignments, and set requirements., Collated and maintained downloaded/generated data from the system or database., Created detailed reporting and presented information/data for a concise, ordered, and clear report.
Logistic Coordinator
Purchased goods and services for the main office and performed inventory control., Coordinated facility maintenance., Coordinated the use and maintenance of vehicles., Coordinated activities for the security team., Supervised the support staff (Receptionist, maids, drivers, security guards, and gardener)., Made performance evaluations, coordinated vacations, and substitution of support staff., Relocation activities on behalf of international employee transfers., Obtained legal documents for international personnel (Work permits, visas, IDs, driver’s license customs clearance, purchase of exonerated goods, etc.)., Developed and coordinated itineraries for visiting dignitaries., Organized events (Seminars, meetings, workshops, lunches, and dinners).
Administrative/Controller Assistant
Local Office Management: Purchased all goods and services and administered petty cash. Maintained all written correspondence and confidential documentation, check issuance, and other complementary accounting documentation for effective payment to all providers and additional administration fees, maintenance and control of payment installments to providers, and adequate payment compliance to all governmental entities (DGI, AL MA, etc....)., Assisted the Human Resources Department in benefits administration and training employees in the headquarters and branch offices., Set up new employees for payroll in the local and headquarter office and update employee files., Updated vacation records from the headquarters personnel in the United States and branch offices (Nicaragua, Guatemala, and Spain)., Logistical arrangements for housing and traveling of the personnel (Pricing, Booking, and availability of hotels and meal allowances paid according to its policy)., Assisted the Treasury Department in coordinating and scheduling coffee payments by wire transfers to the vendors. Said duties included, but were not limited to generating the daily payment report, sending support documentation to be processed, and reviewing and approving this information before the Accounting Manager releases the funds.
Logistic Officer
Purchased goods and services for the main office and remote sites and performed inventory control., Coordinated facilities maintenance of the main office., Coordinated Technical Support with the Systems specialist., Coordinated the use and maintenance of vehicles., Supervised the support staff (Receptionist, maids, drivers, Systems technician, security guards, and gardener)., Relocation activities on behalf of international employee transfers., Obtained legal documents for international personnel (Work permits, visas, IDs, driver’s licenses, etc.)., Developed and coordinated itineraries for visiting dignitaries., Organized events (Seminars, meetings, workshops, lunches, and dinners).
Logistics and Protocol Coordinator/General Manager Assistant
Coordinated the logistics of many foreign visitors, including negotiation of air and ground transportation, hotel reservations, and attending to guests' requirements., Coordinated housekeeping, driver, gardeners, and security personnel., Paid all guest house-related expenses., Petty Cash Funds administration.
Administrative Assistant -Executive Presidency
Prepared and administered the general budget for the office., Managed confidential documents and distributed external and internal correspondence., Administered petty cash fund., Controlled all office supplies and miscellaneous consumables., Maintained check logs, reconciled bank statements, and controlled executive signatures on banking and other official documents., Paid management’s extraordinary expenses., Prepared vehicle fleet maintenance requests and supplies.