Blanca - Payroll Specialist

Demonstrated experience with ADP Workforce Now.

Demonstrated experience with QuickBooks.

Demonstrated experience with TalentSpace.

Demonstrated experience with Microsoft Excel.

Demonstrated experience with Word.

Process full-cycle weekly and biweekly multi-state payroll using ADP Workforce Now, ensuring accurate and timely payment for employees.. Review, audit, and import timekeeping data; investigate and resolve discrepancies involving hours, pay, deductions, and leave balances.. Validate wages, overtime, bonuses, benefit deductions, and other payroll changes before payroll submission.. Maintain payroll records, prepare payroll reports, and support reconciliations and general ledger-related payroll activities with Finance.. Help ensure compliance with federal, state, and local wage-and-hour, tax, and payroll requirements.. Respond to high-volume employee and manager inquiries related to payroll, timekeeping, benefits, HR policies, and employment records.. Support onboarding and offboarding by coordinating required documentation, system updates, and employee record maintenance.. Maintain HRIS data integrity and assist with benefits enrollments, employee questions, and HR compliance initiatives.. Provide professional, confidential support for employee-relations matters, training coordination, and other HR operations.

Process multi-state payroll in compliance with federal and state regulations, ensuring accuracy and on-time transmission.. Audit timecards, import and balance hours, and resolve discrepancies with managers and employees.. Calculate overtime, pay differentials, retroactive pay, PTO accrual adjustments, and special pay scenarios.. Review payroll previews using reports and Excel; correct errors prior to payroll submission.. Process payroll transactions including hires, transfers, leaves of absence, job changes, and terminations.. Administer garnishments, manual checks, stop payments, and direct deposit reversals.. Provide payroll support and guidance to employees, managers, HR, and operations while maintaining confidentiality.

Processed payroll using Excel for a multi-client PEO, ensuring accurate and timely compensation across various work sites.. Prepared Certified Payroll Reports and Union Reports in compliance with government and labor regulations.. Managed employee contributions for Health Savings Accounts (HSA) and 401(k) retirement plans.. Tracked and input Paid Time Off (PTO) balances and usage to maintain up-to-date records.. Prepared and distributed Per Diem checks for eligible employees based on travel or job assignments.. Supported HR functions such as onboarding, documentation, and employee record maintenance as needed.

Performed accounting support duties, including verification and data entry of payments, invoices, and payroll transactions.. Maintained accurate records and generated reports to support payroll activities.. Collaborated with team members on special projects and provided backup support for other roles within the group as needed.. Performed other related duties as required by the City Controller, Deputy City Controller, employees, outside agencies, and other departments.

Processed payroll for all employees across all 50 states, ensuring compliance with federal and state laws and regulations.. Maintained accurate records and generated payroll-related reports.. Worked closely with HRIS, Sales Compensation, and Benefits departments to ensure seamless workflows and data accuracy.. Authored desk procedures for key payroll processes, reducing weekly payroll change processing time by approximately 30%.. Addressed employee inquiries promptly, ensuring excellent customer service.

Managed payroll execution for Providers, including monthly incentives, semi-monthly draws/advances, and independent contractors.. Provided exceptional customer service by resolving tickets in the Provider Pay case management system.. Collaborated with operations, legal, accounting, and IT teams to uphold compliance and best business practices.. Streamlined sick time and training entry for Providers, cutting processing time by roughly 20%.. Wrote SOPs for semi-monthly and monthly payroll processes.

Maintained payroll information through data collection, calculation, and entry.. Ensured accurate recording of financial transactions in proper ledger accounts.. Calculated payroll liabilities, including employee federal and state taxes, social security, unemployment, and workers’ compensation.. Processed new hire documents and managed employee departures.. Improved payroll reconciliation accuracy by 25% by introducing new spreadsheets.. Spearheaded the implementation of Wurk Software for payroll.

Managed journal entries for all receipts, payments, and financial transactions.. Prepared balances and conducted bank reconciliations.. Provided weekly and monthly reports, handled calls, and utilized financial software such as Geneva and PARIS.. Streamlined the end-of-month closing process, shortening it from 5 business days to 3.

Managed accounts receivable, accounts payable, and payroll processes.. Ensured accurate and timely payroll, including base pay, stock compensation, taxes, and supplemental benefits.. Processed employee expense reimbursements and managed payroll-related projects.

Entered invoices into QuickBooks and created Excel spreadsheets to streamline production processes.. Managed biweekly payroll using QuickBooks.. Communicated with customers to oversee production and ensure product quality.. Improved payroll processes and reconciled payroll and accounting reports for the finance department.