Jane - Administrator

Demonstrated experience with Data Capturing and Analysis.

Demonstrated experience with Budget Management.

Demonstrated experience with Sales.

Demonstrated experience with Stakeholder Collaboration.

Demonstrated experience with Office Administration.

Managing day to day office operations. Analyzed budget data and identified cost-saving opportunities.. Maintain and organize project documentation.. Ensuring all permits, licenses and compliance documents are up to date.. Assisting project managers with administrative tasks.. Tracking deadlines, site schedules and milestone reporting.. Liaison manager between on-site teams, management and external vendors.. Procurement of equipment and tracking deliveries.. Preparing meeting agendas and taking minutes during meetings.

Developed and implemented standard operating procedures (SOPs) for efficient day-to-day operations and streamlined communication processes among 46 NGO sites.. Analyzed budget data and identified cost-saving opportunities.. Conducted regular audits and financial reviews to ensure compliance with donor requirements and organizational policies.. Collaborated with program managers to develop monitoring and evaluation frameworks, resulting in improved data collection and reporting accuracy.. Organized and facilitated training workshops for NGO staff on data collection protocols and program management best practices.. Coordinated with external stakeholders and government agencies to ensure alignment of program objectives and regulatory compliance.. Coordinated logistical arrangements for program events and workshops, including venue booking, participant registration, and resource allocation.

Scheduled and coordinated meetings, managed logistics, and maintained budgets for efficient operations.. Prepared financial reports and distributed minutes, ensuring accurate documentation and record-keeping.. Provided office support including information dissemination, vendor management, and procurement logistics.. Acted as a member of the Employment Equity Board, contributing to organizational diversity and inclusion initiatives.

Managed invoicing and payments, reconciled debtor accounts, and prepared financial statements.. Coordinated office functions, including meetings and travel arrangements, contributing to efficient operations.. Supported directorial tasks, including ordering supplies and booking travel arrangements.

Managed office operations.. Maintained project documentation.. Coordinated procurement and deliveries.. Monitored schedules and compliance.. Prepared agendas and minutes.