This is my profileContact via CazVidKatrina
Secretary
Contact
Competencies
Demonstrated experience with Windows 2000/xp.
Demonstrated experience with Microsoft Outlook.
Demonstrated experience with Ms Word.
Demonstrated experience with Ms Excel.
Demonstrated experience with Ms Power point.
Education
Languages
Summary
Secretary open to new opportunities
Experience
SECRETARY
Draft, dictate and type official Documents and schedule future Appointment/meetings. Maintain Office manager diary and schedule Future appointments/meetings. Plan And administer bring forward (bf) System. Deliver an effective Communication phone service. Schedule and arrange travel and Subsistence allowances. Receive And welcome visitors. Liaise with Manager to schedule meetings/ Workshops. Invite role players and Circulate meeting/workshop Documentation. Apply and order Meeting/workshop refreshments. Coordinate attendees/visitors Transport/parking from and to Respective places/venues. Record And communicate approved Meeting/workshop minutes. Administer general office Correspondence/documents. Maintain database/filing system Registers and trace documents. Protect integrity and evade Unauthorized access of files/ Records. Compile and consolidate Reports/returns. Address Challenges/complaints and Communicate to management. Operate and maintain standard Office equipment. Determine Office needs and order office Supplies and equipment. Verify information on leave application forms (SAPS 26). Process and finalize leave applications. Receive and process transfers. Submit applications for transfers to the Head: HRM for consideration. Receive and process promotions. Verify information (SAPS 172) and capture it on the PERSAP System on personnel (employees) records. Print out SAP 96 of personnel (employees)
TYPIST
Typing of Monthly reports, Figure Tables, Manuals, Budgets, Memorandums, Letters and card Letters, Graphs. Relieving of General Management secretaries And receptionists. Personal Assistant Duties. Keeping the general Manager's diaries
SENIOR CLERK
Reply to correspondence received From policy holders and Representatives. Reconciliation And completion of schedules. Updates of statistics. Handle Telephone and written queries. Maintain policies. General office Administration
ADMINISTRATIVE OFFICER
Conduct quality control and Initial synthesis to ensure that The client's documents meet the Requirements and are in the correct Order. Capture the client's Application on VASSIST. Confirmation of client's information. Confirmation of the identity of the Client by means of a passport. Process the payment by means of a Credit/debit card or deposit slip from The bank. Capture client's fingerprint And photograph with the aid of Biometric Enrolment applications. Scan all received applications for the Day to the designated spreadsheet. Ensure that all physical applications Have been scanned and converted Into PDF applications. Conduct a quality check of all the PDF applications. Conduct a reconciliation of all the Physical applications received Nationwide. Out-scan all the PDF Documents to the Department of Home Affairs. Prepare all physical Applications per date and province To be couriered to Home Affairs. Prepare tamper evident envelopes And out-scan to the Department of Home Affairs. In-scan tamper Evident envelopes with outcomes From the Department of Home Affairs. Out-scan tamper envelopes With outcomes to provincial VFS Global ZSP Centers. Distribute Received outcomes to clients
TYPIST
Typing of Monthly reports, Figure Tables, Manuals, Budgets, Memorandums, Letters and card Letters, Graphs. Relieving of General Management secretaries And receptionists. Personal Assistant Duties. Keeping the general Manager's diaries
TRAINING COORDINATOR
Co-ordination of courses and Seminars (Fais; Intermediary, Funeral and Soft Skills). Administration of study loan Applications. Giving advises and Answering of questions IRO Administration of courses and Seminars. Capture details on VIP System and updating the VIP System. Book accommodation. Make flight/bus arrangements. Ordering of stationery, obtaining Quotations and issuing of Requisitions. Processing travel and Subsistence claims and requisite Payment e.g. Cheques and cash. Booking, co-ordination and Maintenance of lecturing rooms and Equipment (connecting LCD and Laptop). Design of PowerPoint Presentations. Typing of training Material, letters etc.. Helping and assisting around the office when needed
ADMIN CLERK
Variety of administrative functions With regards to delivering and Receiving trace packs. Verifying the quality of the Trace Pack. Updating information on the Computer. Dealing with queries
PACKER
Pack and unpacked pills : Medicine
STOCK CONTROLLER
Serving customers. Keeping floors stands tidy. Stock taking. Getting a good knowledge of stock On the floor to assisting with queries
RECEPTIONIST/ SWITCHBOARD
Answers phone calls. Filling. Handling incoming & outgoing Post. Large amount of coping & Faxing. Getting a good knowledge of Computer. Injuries on Duties : 3rd party claims