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Lillian
Invoicing Clerk
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Competencies
Demonstrated experience with MS Word.
Demonstrated experience with MS Excel.
Demonstrated experience with MS Outlook.
Demonstrated experience with Google sheets.
Demonstrated experience with Pastel partner.
Education
Languages
Summary
Professional profile
Experience
Invoicing Clerk
Invoicing all orders that are ready, coordinating deliveries and collections. Sending out invoices/ Statements and filing of pods. Loading new orders on Evolution. Responsible for managing order book, customers queries relating to delivery dates and interacting with buyer/ production manager.. Proactively advising customers when goods will be late and chasing overdue orders. Maintain and update Transnet contract files. Updating weekly sales/new orders and reporting weekly to the management. Liaising with forwarders for all Exports consignments. Obtaining forwarders quotes and calculating in foreign currency. Preparing packing slips and labels. Obtain certificate of origin where needed. Sending shipping documents to customers and follow up with forwarders and confirm when delivery is made
Accounts Administrator(Debtors & Creditors)
Monitor age analysis and reporting on a weekly basis. Liaised with insurance companies on submission of claims. Followed up with unpaid accounts, negotiated and set up payment plan identified problem customers, and ensured speedy resolutions. Processed invoices,cashbook, journals, credit notes, and refunds. Dealt with customer queries over the phone or via email. Established and maintained good client relationships. Processed supplier invoices and ensured timely payments to suppliers. Liaised with suppliers to negotiate payment terms and resolve invoice discrepancies. Reconciled suppliers before payments. Kept accounting spreadsheets up to date with customer/supplier information and payments. Prepared reports and financial statements to assist management in strategic planning and decision making. Captured payroll for weekly/biweekly wages. Manage Petty cash. Assisted at reception, filing of documents and managed office supplies
Invoicing Clerk
Process and issue of invoices to clients on specified timeline and company protocols. Coordinate with sales and delivery teams to verify order fulfillment on time and address discrepancies promptly. Receive back pods, scan and filing of pods. Customer queries on email or phone. Send out statements and invoices. Reception assistant