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Administrative Professional with 6+ Years in Public and Private Sectors
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Competencies
Expertise in managing schedules, meetings, and office logistics to ensure seamless business operations.
Skilled in coordinating with internal teams and external partners to facilitate effective communication.
Proficient in maintaining accurate electronic and manual records for compliance and easy retrieval.
Experienced in managing procurement systems and coordinating domestic and international travel logistics.
Education
Languages
Summary
Versatile administrative expert skilled in office management, stakeholder engagement, and logistics coordination within public and private sectors. Proven track record of enhancing operational efficiency and supporting organizational objectives.
Key Achievements
- Streamlined meeting scheduling and boardroom logistics, enhancing operational efficiency at Gijima OHE Laboratory.
- Coordinated international travel and shipping logistics, ensuring timely delivery and cost-effective arrangements.
- Supported tender document preparation and compliance tracking, contributing to smooth procurement processes.
Experience
Administrative Assistant
Scheduled meetings, and coordinated boardroom logistics.. Coordinated local travel arrangements, including hotel bookings.. Requested courier and freight shipping for domestic and international documents.. Handled procurement and tracking of office supplies.. Prepared monthly recons for the laboratory department.. Maintained all correspondence and filing systems.. Processed billing requests and generated client quotes.. Uploaded purchase orders via SAP & ARIBA and monitored their progress.. Greeted visitors and ensured meeting rooms were fully equipped and presentable.. Supported the team members with travel bookings and expense claims.
Administrative Intern
Drafted tender documents, award and unsuccessful letters, and safety compliance files.. Maintained accurate records of staff attendance and overtime hours.. Supported in preparing board packs, capturing data in Excel, and managing incoming/outgoing mail.. Managed filing systems (manual and digital), handled meeting minutes, and attended stakeholder calls.. Assisted with organizing site handovers, tender adjudications, and communication with labour departments.