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Chebet
Administrative Virtual Assistant
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Competencies
Expert in maintaining accurate and organized digital and physical records for educational and administrative purposes.
Proficient in managing and analyzing data to support decision-making and operational efficiency.
Skilled in providing professional and timely assistance to clients and stakeholders via email and phone.
Knowledgeable in network setup, maintenance, and troubleshooting within educational environments.
Experienced in managing classroom logistics, student assessments, and progress reporting for large groups.
Education
Languages
Summary
Dedicated professional with over 4 years of experience in education administration, data management, and ICT coordination. Proven ability to improve record systems, support classroom activities, and manage technical projects efficiently.
Key Achievements
- Streamlined student and client record systems, ensuring 100% accuracy and easy retrieval.
- Coordinated ICT infrastructure projects, including procurement and network setup for Nkoma High School.
- Managed performance databases and progress reports for over 200 students, enhancing reporting efficiency.
- Provided professional customer support, responding promptly to inquiries and improving client satisfaction.
Experience
Administrative Virtual Assistant
Managed and maintained digital records, ensuring accurate organization of student and client information.. Responded to email and phone inquiries, providing timely and professional customer support to prospective students and partners.. Scheduled meetings, consultations and interviews while coordinating calendars for team members.. Assisted with data entry, document preparation and updating spreadsheets and databases with high accuracy.. Supported student application processes by organizing and tracking required documents for internship, work placements and study opportunities.. Conducted online research to gather information on universities, employers, visa requirements and European destination countries.. Prepared reports, presentations and other administrative documents using Microsoft Office and Google Workspace.. Collaborated with team members to ensure smooth day to day administrative operations while maintaining confidentiality of client information.
Teacher & Administrative Support Officer
Managed and maintained accurate student records, performance databases, and periodic progress reports for over 200 learners across multiple classes.. Coordinated the preparation and distribution of instructional materials, timetables, and departmental documentation in line with the new national curriculum.. Drafted written communications, notices, and formal correspondence on behalf of departmental leadership.. Collaborated cross-functionally with staff teams to ensure organised, timely delivery of academic and administrative schedules.. Demonstrated strong attention to detail and consistency in maintaining discipline records and reporting systems.
Teacher & ICT Coordinator
Oversaw the ICT laboratory, procured, installed, and networked new computers, managing an end-to-end administrative and logistical process independently.. Maintained student assessment records, analyzed performance data, and produced structured reports for school management.. Supported the onboarding and orientation of colleagues to the new curriculum, demonstrating instructional planning and coordination skills.. Organized and facilitated group learning sessions, reinforcing skills in structured information management and digital tools.
Teaching Intern
Assisted with administrative and classroom coordination tasks, including tracking student attendance and preparing supplementary learning materials.. Supported senior staff with scheduling and record maintenance during the school practice placement.