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Eunice
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Competencies
Demonstrated experience with Executive Support.
Demonstrated experience with Office Administration.
Demonstrated experience with Financial Administration.
Demonstrated experience with HR Administration.
Demonstrated experience with Project Coordination.
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Summary
Professional profile
Experience
Executive Administrative Assistant
Provide executive and operational support to the Ambassador and diplomatic mission, ensuring the smooth coordination of executive priorities and embassy operations.. Manage complex executive calendars, diplomatic engagements, ministerial meetings, official visits and international travel logistics.. Prepare confidential diplomatic correspondence, Notes Verbales, reports, briefing packs, agendas, presentations and meeting minutes.. Coordinate communication with DIRCO, foreign diplomatic missions, government departments and international stakeholders.. Support financial administration including bookkeeping, payroll coordination, expenditure tracking, reconciliations, budget monitoring and monthly reporting.. Lead procurement processes by sourcing quotations, liaising with suppliers, coordinating purchases and supporting contract administration.. Support HR administration through recruitment coordination, onboarding, employment documentation, leave administration and overtime calculations.. Coordinate official diplomatic events, protocol arrangements and executive visits from planning through execution.. Liaise with landlords, contractors, maintenance providers, vehicle suppliers and service providers to support embassy and residence operations.. Provide multilingual translation and interpretation (English, Portuguese and Spanish) during official meetings and correspondence.. Maintain strict confidentiality while handling sensitive diplomatic, financial and personnel information.
Operations Coordinator
Managed the day-to-day operations of a project-based business, ensuring the smooth coordination of administrative and operational activities.. Coordinated schedules, logistics, procurement, and supplier relationships.. Managed client communications and maintained strong stakeholder relationships.. Oversaw operational processes, documentation, reporting, and record management.. Implemented administrative procedures to improve efficiency and support business operations.. Assisted with budgeting, expense tracking, and general business administration.