Accounts Admin Assistant

About the role

JFM Logistics is seeking an experienced, highly organised and detail-oriented Accounts & Administration Assistant to join its Port Elizabeth team. The role involves customer invoicing, transport documentation, Finance Department support, and coordinating documentation between clients, drivers and subcontractors. Previous experience in the transport and logistics industry is required.

Responsibilities

• Prepare and process customer invoices accurately and on time.
• Receive, verify and process proof of delivery documentation from JFM long-distance drivers and subcontractors.
• Verify supporting documentation before invoicing and check transport rates and charges for accuracy.
• Process long-distance load documentation and complete invoicing within required deadlines.
• Communicate with clients about invoices, documentation inquiries and account-related information.
• Contact subcontractors to obtain outstanding proof of delivery documents and other required documentation.
• Maintain professional client relationships through effective communication.
• Support the Finance Department, maintain filing systems and transport records, accurately capture transport documentation, and assist with general office administration.

Requirements

• Proven experience using PASTel ACCOUNTING and a sound understanding of invoicing processes on PASTel.
• A valid South African driver’s license.
• Previous experience in the transport and logistics industry.
• Excellent administrative, organisation and communication skills.
• Accuracy, attention to detail, and the ability to work under pressure and meet strict deadlines.

Key facts

• The role includes customer invoicing, transport documentation and Finance Department support.
• Proven experience using PASTel ACCOUNTING is required.
• A valid South African driver’s license is required.
• Previous transport and logistics industry experience is required.