Accounts Administration Assistant

About the role

Luthando Malgas is seeking an experienced, highly organised, and detail-oriented Accounts & Administration Assistant to join the Port Elizabeth team. The role involves customer invoicing, transport documentation, support for the Finance Department, and coordinating documentation between clients, drivers, and subcontractors. Previous experience in the transport and logistics industry is required.

Responsibilities

• Prepare and process customer invoices accurately and timeously.
• Receive, verify, and process Proof of Delivery (POD) documentation from drivers and subcontractors.
• Verify supporting documentation before invoicing and check transport rates, charges, and documentation for accuracy.
• Process long-distance load documentation and complete invoicing within required deadlines.
• Communicate professionally with clients regarding enquiries, documentation enquiries, and account-related information.
• Liaise with subcontractors to obtain outstanding PODs and required documentation.
• Provide administrative support to the Finance Department.
• Maintain and update filing systems and transport records, capture transport documentation accurately, and assist with general office administration.

Requirements

• Proven experience using PASTEL Accounting.
• Solid understanding of the invoicing process and posting to accounting.
• Valid South African driver’s license.
• Previous experience in the transport and logistics industry.
• Excellent administrative, organisational, and communication skills.
• High accuracy and attention to detail, with the ability to work under pressure and meet strict deadlines.

Key facts

• Proven experience using PASTEL Accounting is required.
• A valid South African driver’s license is required.
• The role includes customer invoicing and transport documentation.
• Previous transport and logistics industry experience is required.