Accounts Administration Assistant

Accounts & Administration Assistant – join our Port Elizabeth team

Position Overview
We are seeking an experienced, highly organised, and detail-oriented Accounts & Administration Assistant to join our Port Elizabeth team. The successful candidate will be responsible for managing customer invoicing, processing transport documentation, supporting the Finance Department, and coordinating documentation between clients, drivers, and subcontractors. This role requires previous experience with the transport and logistics industry and the ability to work accurately in a fast-paced environment.

Minimum Requirements (Non-Negotiable)
• Proven experience using PASTEL Accounting.
• Solid understanding of invoicing process and post to accounting.
• Valid South African driver’s license.
• Excellent administrative, organisational, and communication skills.
• High level of accuracy and attention to detail.
• Ability to work under pressure and meet strict deadlines.

Key Responsibilities
Invoicing & Transport Documentation
• Prepare and process customer invoices accurately and timeously.
• Receive, verify, and process Proof of Delivery (POD) documentation from drivers and subcontractors.
• Verify all supporting documentation before invoicing.
• Check transport rates, charges, and supporting documentation for accuracy.
• Process long-distance load documentation.
• Ensure all invoicing is completed within required deadlines.

Client & Subcontractor Liaison
• Communicate professionally with clients regarding enquiries.
• Documentation enquiries.

Account-related information
• Liaise with subcontractors to obtain outstanding PODs and required documentation.
• Maintain professional client relationships through effective communication.

Finance & Administrative Support
• Provide administrative support to the Finance Department.
• Maintain and update filing systems and transport records.
• Capture transport documentation accurately.
• Assist with general office administration as required.

Required Skills & Competencies
• Strong understanding of transport operations.
• Excellent knowledge of Pastel Accounting.
• Proficient in Microsoft Excel and Microsoft Office.
• Excellent numerical accuracy.
• Strong organisational and time-management skills.
• Ability to prioritise multiple tasks.
• Strong problem-solving ability.
• Professional written and verbal communication skills.
• Reliable, self-motivated, and able to work independently.
• Team player with a positive attitude.

How to Apply
Please email your CV to: [email protected]
Subject Line: Accounts & Admin – Your Name and Surname