Accounts Administration Assistant

About the role

Luthando Malgas is seeking an experienced, highly organized, and detail-oriented Accounts & Administration Assistant to join its Port Elizabeth team. The role involves managing customer invoicing, processing transport documentation, supporting the Finance Department, and coordinating documentation between clients, drivers, and subcontractors. Previous experience in the transport and logistics industry is required.

Responsibilities

• Prepare and process customer invoices accurately and on time.
• Receive, verify, and process Proof of Delivery (POD) documentation from suppliers and clients.
• Verify supporting documentation before invoicing, and check transport rates, charges, and documentation for accuracy.
• Process long-distance load documentation and complete invoicing within required deadlines.
• Communicate professionally with clients about invoices, documentation enquiries, and account-related information.
• Liaise with subcontractors to obtain outstanding PODs and required documentation.
• Provide administrative support to the Finance Department, maintain accurate filing systems and transport records, capture transport documentation, and assist with general office administration.

Requirements

• Proven experience using PASTA/PASTEL ACCOUNTING.
• Sound understanding of invoicing processes and Pastel.
• Valid South African driver’s license.
• Excellent administrative, organizational, and communication skills.
• High accuracy and attention to detail, with the ability to work under pressure and meet strict deadlines.
• Previous experience in the transport and logistics industry.

Key facts

• Requires proven experience using PASTA/PASTEL ACCOUNTING.
• Requires a valid South African driver’s license.
• Previous transport and logistics industry experience is required.