Accounts Receivable & Compliance Coordinator (QuickBooks Online)

Overview:Our client is looking for an Accounts Receivable & Compliance Coordinator to join their team and take ownership of critical financial and administrative operations. Our client is a well-established US-based distribution and logistics company celebrating over 55 years in business. In this role, you will manage monthly invoicing for around 250 customer accounts in QuickBooks Online and oversee essential compliance tracking, working directly with the company president in a long-term partnership built on systems and transparency.
Schedule:Monday to Friday, flexible schedule during the client’s business hours (US Pacific Time, 40 hours per week)
Responsibilities:Manage monthly invoicing for approximately 250 customer accounts in QuickBooks Online, updating a unique invoice numbering system with account numbers and date trackingReconcile accounts and maintain accurate financial records in QuickBooks Online without payroll processing, bill payment, or banking authoritySubmit invoices through customer-specific portals, including major retailers like Walmart, following exact specificationsTrack and verify insurance certificate compliance and expiration dates for all subcontractorsMonitor and ensure timely payment of Department of Motor Vehicles registrations and renewalsMaintain workers' compensation audit documentation and compliance recordsPerform fixed asset tracking and depreciation curves in QuickBooks OnlineProvide proactive communication about upcoming deadlines, compliance issues, and process improvement opportunities
Requirements:Minimum 2-5 years of bookkeeping or accounting experienceDegree in Accounting or related fieldProven expertise with QuickBooks Online, including account reconciliation and fixed asset managementDemonstrated ability to work independently with minimal supervisionStrong attention to detail with complex numbering systems and compliance trackingExcellent communication skills with the ability to proactively flag issues and suggest solutionsComfortable learning new customer portals and systems using video training materialsWillingness to work approximately 20 hours per week with potential to grow into full-time
Nice-to-Have Requirements:Experience with insurance certificate verification and compliance tracking.Proven track record managing invoicing for 200+ accounts simultaneously.Familiarity with DMV registration processes and tight deadlines.Prior experience using customer-specific invoicing portals for large retailers.Proactive mindset with a history of driving process improvements and efficiency gains.
Independent Contractor PerksPermanent work from homeImmediate hiring
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