Admin Facilities Coordinator

IMS Outsourcing Solutions, Inc. is looking for a highly organized, proactive, and resourceful Admin & Facilities Coordinator to support the day-to-day needs of our Philippines office.

This is a hands-on role for someone who can work independently, coordinate confidently with vendors and internal teams, and find practical solutions without needing constant supervision.

Key responsibilities include:
✅ Office administration and front-desk support
✅ Sourcing and coordinating vendors for venues, hotels, events, merchandise, giveaways, office supplies, repairs, and other requirements
✅ Coordinating facilities, deliveries, workplace concerns, and office readiness
✅ Supporting company events, sports activities, leadership visits, and employee-engagement initiatives
✅ Liaising with our internal teams in the Philippines and India
✅ Performing authorized fieldwork, document collection and delivery, ocular visits, purchasing, and other business errands
✅ Maintaining accurate trackers, quotations, records, receipts, and progress updates

What we’re looking for:
• At least 1–2 years of relevant experience in administration, facilities, vendor coordination, logistics, events, or a similar role
• Highly organized with excellent follow-through
• Proactive, dependable, street-smart, and solutions-oriented
• Strong communication and stakeholder-coordination skills
• Comfortable handling multiple priorities with minimal supervision
• Willing to perform frequent fieldwork within Metro Manila
• A valid driver’s licence and access to reliable personal transportation, including a motorcycle, would be advantageous but are not required

📍 Bridgetowne, Quezon City
🏢 100% onsite
🕘 Primarily day shift, with flexibility when events or operational requirements call for adjusted hours

Interested applicants may send their updated CV through [email protected]