Administrative Assistant II

About the role

Partners in Diversity Inc. has a temporary opening for an Administrative Assistant II to support the Facility & Fleet Management team for HQ in downtown Los Angeles. The role involves business support in a busy team and requires collaboration, administrative work, and critical thinking.

Responsibilities

• Research, gather, review, and analyze data; prepare data summaries; and assist with reports.
• Prepare office correspondence, develop and revise internal forms, and develop charts and graphs.
• Review, process, and track travel authorization requests and expense reimbursements; make travel arrangements and prepare expense reports.
• Assist with annual budget document preparation and coordination.
• Review and process payment requests.
• Assist with record retention and maintenance of invoices, training records, electronic forms, and meeting documents.
• Perform other related administrative duties as required.

Requirements

• Knowledge of administrative procedures and systems, data collection, report preparation, and basic analysis.
• Computer proficiency, strong communication and research skills, and the ability to understand and carry out instructions and follow established procedures.
• Attention to detail and accuracy, and ability to use office equipment and technology.
• Ability to maintain accuracy and a positive attitude, provide customer service, work collaboratively, and communicate effectively.
• Ability to prioritize work assignments and strong communication skills.

Key facts

• The opening is temporary.
• The role supports the Facility & Fleet Management team for HQ in downtown Los Angeles.
• The work includes data analysis, reports, travel and expense processing, budget documents, and records.