Administrative Assistant II

About the role

Partners in Diversity Inc. has a temporary position opening for an Administrative Assistant II to support Facility & Fleet Management in downtown Los Angeles. The role supports the Facility & Fleet Management Team for HQ in a very busy team.

Responsibilities

• Research, gather, review, and analyze data; prepare data summaries; and assist with reports.
• Prepare office correspondence, develop and revise internal forms, and develop charts and graphs.
• Review, process, and track payroll authorization requests and expense reimbursements; make travel arrangements and prepare expense reports.
• Assist with preparing and coordinating annual budget documents.
• Review and process payment requests.
• Assist with record retention and maintenance of invoices, training records, electronic forms, and meeting documents.
• Perform other related Administrative Assistant duties as required.

Requirements

• Knowledge of administrative procedures and systems; data collection, research, preparation, and basic analysis; report-writing; documentation and record-keeping; database technology; and equipment.
• Ability to make arithmetic computations with speed and accuracy and apply policies and procedures.
• Business acumen, computer skills, strong attention to detail, ability to prioritize, professional communication, and collaboration.
• A high school diploma or GED and five years of relevant experience; or an associate’s degree and three years of relevant experience; and/or three years of experience in an office-based role.
• Experience in a MWD Administrative...

Key facts

• Temporary position supporting Facility & Fleet Management in downtown Los Angeles.
• The role includes data, correspondence, payroll authorization, expense reimbursement, travel, and budget support.
• Qualifications include a high school diploma or GED and relevant experience, or an associate’s degree and relevant experience.