Executive Assistant - Strategic Partner in Glendale, AZ

We are seeking a dynamic Executive Assistant to serve as a Strategic Partner in our Glendale, Arizona office. This full-time position requires a unique blend of analytical thinking, strategic foresight, and operational excellence. The ideal candidate will demonstrate the ability to see both the forest and the trees—maintaining a helicopter view of organizational priorities while diving into critical details when needed.

Key Responsibilities

Administrative Support & Executive Partnership

• Calendar & Schedule Management: Manage and maintain the CEO's calendar with strategic awareness, ensuring efficient scheduling that aligns with organizational priorities and executive energy patterns.
• Communication Management: Respond to emails, make phone calls, and handle correspondence on behalf of the CEO, applying analytical judgment to prioritize and filter communications effectively.
• Document Creation: Prepare reports, presentations, and other business documents that demonstrate both attention to detail and strategic insight.
• Travel Coordination: Handle comprehensive travel arrangements, including booking flights, accommodation, and managing itineraries with contingency planning and realistic timeline management.

Strategic Project & Task Management

• Project Leadership: Assist in the planning, execution, and monitoring of various business projects, applying helicopter perspective to identify interdependencies and potential challenges.
• Action Item Management: Track action items from meetings with analytical precision, ensuring timely follow-ups and completion of tasks while identifying patterns that could improve organizational efficiency.
• Information Systems: Maintain organized records and files for quick access and reference, supporting smooth operational workflows.