Executive Assistant to Chief and Council

About the role

Bigstone Cree Nation is seeking a “Temporary Full-Time” Executive Assistant to Chief and Council to provide confidential administrative, governance, meeting, and communication support to Chief and Council, reporting to the Executive Director.

Tasks

• Provide confidential administrative and clerical support to Chief and Council and coordinate communication with the Executive Director.
• Prepare meeting agendas, council packages, briefing materials, correspondence, reports, and presentations.
• Record, transcribe, prepare, and distribute council meeting minutes, resolutions, and supporting documents.
• Maintain the Band Council Resolution register, official files, incoming and outgoing mail logs, and accurate records.
• Track and follow up on Chief and Council action items, commitments, and outstanding obligations.
• Coordinate meetings and appointments and respond to or redirect inquiries promptly and professionally.
• Maintain effective working relationships with Indigenous leaders, government officials, and external contacts.
• Follow applicable governance policies and protect sensitive political, personal, and organizational information.
• Monitor administrative support activities, manage competing priorities, and meet required deadlines.
• Track assigned administrative duties, time and leave records as directed, and perform related duties as assigned.

Requirements

• Certificate in administration or business administration, or equivalent; diploma preferred.
• Certification in local government administration or equivalent work experience.
• Minimum 3–5 years of administrative, clerical, or related experience.
• Strong organizational, research, prioritization, written communication, and interpersonal skills.
• Experience preparing letters, reports, memoranda, meeting minutes, and presentations; typing speed of at least 40 wpm.
• Ability to maintain strict confidentiality, exercise diplomacy, and work independently and collaboratively.
• Valid Class 5 driver’s licence, reliable transportation, and willingness to travel and work flexible hours.
• Criminal Record Check required.

Schedule

• Temporary Full-Time

How to apply

• Submit resume, applicable certifications, and two work-related and one character reference by email.

Location

• Wabasca, AB