Executive / Operations Support – General Virtual Assistant

At High Level Solutions, a dynamic and rapidly growing company based in Caracas, Venezuela, we are committed to delivering top-tier services while fostering an innovative and supportive work environment. We’re looking for a highly organized and detail-oriented Executive / Operations Support – General Virtual Assistant to join our team full-time and remotely. This role offers an excellent opportunity for career development, working closely with our CEO to streamline operations and support business growth. As a remote position aligned with EST or PST working hours, this role provides flexibility while offering a competitive monthly salary of USD $600, paid via Zelle. Candidates must possess advanced English proficiency (C1 level) to effectively manage executive communications and operational tasks. Join us to advance your career in a fast-paced environment that values innovation, efficiency, and continuous improvement. Key Responsibilities Manage the CEO’s calendar, scheduling meetings and ensuring timely follow-ups via email and phone to maintain seamless executive operations. Coordinate internal and external communications to support clear and efficient information flow across departments and stakeholders. Plan and book travel logistics, optimizing itineraries to balance cost and convenience for business trips. Track payroll and coordinate timely payments to employees and contractors, ensuring accuracy and compliance. Handle vendor bill payments, invoicing, and payment reminders to maintain strong supplier relationships and healthy cash flow. Coordinate project tasks and support Software QA and Data QA processes to uphold high-quality standards in deliverables. Optimize workflows and document procedures to improve operational efficiency and support scalability. Support client onboarding, account management, and ongoing client relationship coordination to enhance customer success and retention. Build sales prospect lists, assist with CRM management, and coordinate podcast scheduling to drive sales growth and brand visibility. Leverage AI tools to automate workflows, improve output quality, and identify process improvements for continuous operational excellence. What We're Looking For Required: Advanced English proficiency (C1 level), fluent in spoken and written communication. Strong proficiency in Google Workspace (Docs, Sheets, Slides, Gmail) and CRM software. Minimum 2 years experience in executive support, operations, or virtual assistant roles. Excellent organizational skills with the ability to multitask and prioritize in a fast-paced environment. Experience with payroll, invoicing, and vendor payment processes. Familiarity with project coordination, QA processes, and workflow optimization. Ability to work independently, proactively identify issues, and implement solutions. Preferred: Experience using AI and automation tools to enhance operational efficiency. Background in customer success or sales support roles. Knowledge of travel planning and logistics management. Strong interpersonal skills and a collaborative mindset. What We Offer Competitive monthly salary of USD $600, paid via Zelle. Full-time remote work with flexible hours aligned to EST or PST time zones. Opportunities for career advancement and professional development in a growing company. Supportive team culture focused on innovation and operational excellence. Work-life balance with paid time off and a healthy remote work environment. Access to cutting-edge AI tools and training to enhance your skills. Frequently Asked Questions Is this position fully remote? Yes, this is a full-time remote position. You can work from anywhere in Venezuela, but your working hours should align with EST or PST time zones. What level of English proficiency is required? Advanced English proficiency at C1 level is required for fluent spoken and written communication with the CEO and external partners. What tools will I be expected to use? You will primarily use Google Workspace,