Legal Assistant Federal Litigation West Palm Beach

About the role

Shutts & Bowen LLP is seeking a Legal Assistant for its West Palm Beach office. The role provides high-level administrative and litigation support to attorneys handling complex federal matters.

Responsibilities

• Prepare, format, and finalize pleadings, motions, briefs, and exhibits in compliance with the Federal Rules of Civil Procedure and applicable local rules.
• Create, edit, spell-check, and proofread work products according to the Firm’s document processing methods and procedures.
• Schedule and maintain attorneys’ calendars.
• Handle monthly client billing, including paper and electronic billing; review prebills for accuracy and completeness; and make client, matter, and narrative edits.
• Prepare attorneys’ expense reports and process vendor invoices or checks charged to appropriate client or matter numbers.
• Open new matters and generate client conflict checks.
• Set up and maintain attorneys’ work paper and electronic files, including daily and regular filing.
• Support discovery by organizing productions, maintaining privilege and exhibit logs, tracking requests for production, requests for admissions, and interrogatories, and coordinating with e-discovery vendors.
• Assist with deposition preparation by organizing outlines, exhibits, witness files, and logistics.
• Index and prepare files for off-site storage, and print and organize documents received in multiple formats, including emails and attachments.
• Answer the telephone and accurately take and relay messages as requested.
• Arrange video conferencing using Zoom and Teams.
• Maintain the highest level of confidentiality for Firm and client information, records, and files, both within and outside the Firm.
• Perform other duties and projects as assigned.

Requirements

• Respond to client requests under an attorney’s direction in a professional manner.
• Identify and respond to client issues or problems in a timely manner.

Key facts

• Provides administrative and litigation support to attorneys handling complex federal matters.
• The role is in the West Palm Beach office.
• Responds to client requests under an attorney’s direction and addresses client issues in a timely manner.

Estimated salary

Estimated salary for administrative assistant in United States: USD 3,150 - 4,400 per month, based on 171 CazVid job posts that state their pay. This is an estimate, not the salary offered.