Property Operations Listing Coordinator

About the role

Norman Xu Real Estate is seeking a full-time Property Operations & Listing Coordinator. The schedule is Monday–Friday, 10:00 AM–6:00 PM.

Responsibilities

• Coordinate residential listings, leasing, and day-to-day property management matters.
• Communicate with landlords, tenants, agents, contractors, and service providers.
• Collect rental applications and assist with tenant screening.
• Prepare Agreements to Lease and tenancy-related documentation.
• Coordinate photography, cleaning, repairs, signs, lockboxes, and property access.
• Conduct property, move-in, and move-out inspections and document property conditions.
• Manage keys, lockboxes, signs, and access arrangements.
• Coordinate and follow up on maintenance and repairs until completion.
• Take property photos and maintain organized inspection and property records.
• Track deadlines and outstanding tasks from start to completion.
• Assist with other listing, leasing, and property-related tasks as needed.

Requirements

• One or more years of experience in real estate administration, leasing, property management, or a related role is preferred.
• Familiarity with Ontario residential leasing and property management processes is an asset.
• Experience with MLS, WebForms, Authentisign, or similar real estate tools is preferred.
• Strong English communication and organizational skills.
• Detail-oriented, dependable, and comfortable working independently.
• Strong follow-up skills and a sense of ownership; able to get things done without constant reminders.

Benefits

• Mileage reimbursed.

How to apply

Apply directly on CazVid.

Key facts

• Full-time role, Monday–Friday, 10:00 AM–6:00 PM.
• One or more years of related experience is preferred.
• Mileage reimbursed.
• Apply directly on CazVid.