Senior Bilingual Administrative Coordinator

Reports To: Management / Operations Team
Position Objective: Provide administrative and operational coordination for a U.S.-based multifamily real estate investment and management company. This role supports leadership, operations, and cross-functional processes by ensuring that documentation, follow-up items, reporting support, schedules, and records are accurately maintained, tracked, and completed, while also supporting internal initiatives and external stakeholders.

Key Responsibilities
Administrative & Operational Coordination
- Coordinate day-to-day administrative and operational activities across management, operations, accounting, and related internal functions.
- Manage calendars, meetings, appointment, and drive schedules as needed.
- Prepare meeting materials, documents, and follow-up with relevant parties.
- Manage, maintain, and update calendars, schedules, spreadsheets, and internal documentation.
- Track open items, approvals, documents, and recurring administrative requirements across multiple priorities.
- Ensure required documentation is complete, organized, and accessible to the appropriate teams.
- Identify and manage administrative inquiries and questions, respond accordingly, and escalate as needed.

Management & Team Support
- Provide senior-level administrative support to management and operations leadership.
- Coordinate communications, follow-ups, and management approvals, tracking deadlines, vendors, and external stakeholders.
- Support the daily operations, accounting, and internal administrative processes.
- Assist with gathering documentation for internal needs.
- Handle sensitive company information with discretion and sound judgment.

Partnership / Documentation Support
- Coordinate administrative tasks related to invoices, vendor providers, and internal teams.
- Maintain reporting and documentation records according to internal processes.

Education & Experience
- 5+ years of experience in administrative coordination, operations support, office management, executive support, property management administration, or related roles.
- Strong experience in independently managing multiple priorities and deadlines.
- Experience working with investment management, accounting, operations, and/or real estate operations preferred.

Skills & Requirements
- Bilingual English and Spanish preferred (English required); English C1 or superior.
- Strong organization and time management skills.
- Proficient in Google Suite tools (Docs/Sheets/Drive).
- Strong written and verbal communication skills.
- Ability to support operations and leadership in a fast-paced environment.
- Strong attention to detail.

Location: Remote (U.S.-based).