Transaction Coordinator

NX3 Commercial Group — Transaction Coordinator Full-Time | On-Site | Fort Lauderdale, FL
About NX3 Commercial GroupNX3 Commercial Group is a commercial real estate brokerage and advisory firm headquartered in Fort Lauderdale, serving owners, investors, and tenants across South Florida and nationally. Our team supports transactions from initial engagement through closing with an emphasis on accuracy, responsiveness, and disciplined execution. We operate in a fast-paced, detail-driven environment built on organized processes, clear communication, and long-term client relationships — and we offer meaningful growth opportunity for professionals who want to build a career in commercial real estate operations.
Position SummaryThe Transaction Coordinator owns the administrative, procedural, and compliance side of our transactions from contract to close, and manages the listing file of record from execution through expiration. This is a control-point role: you are the person who knows every critical date, every outstanding deliverable, and every signature still missing. You will work directly with clients, brokers, attorneys, lenders, title, and escrow to keep multiple concurrent deals moving on schedule and fully documented.
ResponsibilitiesTransaction ManagementManage deal timelines and critical dates across multiple simultaneous transactionsTrack escrow deposits, title, survey, estoppels, and all due diligence deliverablesCoordinate with attorneys, lenders, title, and escrow to resolve open items and keep closings on trackPrepare, review, and circulate transaction documents; maintain and drive closing checklists to completionCommunicate proactively with clients, internal team members, and third-party partners to provide status updates and resolve issuesProcess commission disbursementsListing AdministrationPrepare, route, and track listing agreements, commission agreements, and amendments through full executionMaintain the listing file of record — executed agreements, expiration and renewal dates, exclusivity terms, and co-broke splitsVerify all marketing materials carry required brokerage and licensee disclosures before anything goes liveConfirm listing data is accurate and consistent across every platform and marketing channelCompliance & RecordsKeep deal and listing files audit-ready in accordance with Florida brokerage recordkeeping requirementsMaintain databases, trackers, and critical date calendarsEscalate expiring listings, missing signatures, and at-risk dates to leadership before they become problems
Requirements2+ years of CRE transaction coordination, paralegal, or title experienceActive Florida real estate sales associate or broker associate license, in good standingWorking familiarity with purchase and sale agreements, listing agreements, and commercial lease documentsWorking knowledge of Florida real estate brokerage compliance and recordkeeping requirementsDemonstrated ability to manage multiple active transactions simultaneously without losing detailProficiency in Excel — trackers, critical date calendars, and commission calculationsProficiency in Microsoft 365 — Outlook, Word, Teams, and SharePoint/OneDriveComfortable using AI tools such as Claude and ChatGPT to draft, summarize, and review documentsExcellent written and verbal communication, with a client-service orientation grounded in professionalism and responsivenessExceptional organization, follow-through, and time managementAbility to work on-site in Fort Lauderdale, FL in a team-oriented, fast-paced officeObsessive about dates
PreferredExperience with e-signature platforms (DocuSign or Adobe Sign)Experience with HubSpot or comparable CRMBackground in escrow, title, or lendingAssociate or bachelor's degree in business, finance, real estate, or a related field, or equivalent experience