Cynthia - Administrative Professional with 10+ years in corporate and cultural sectors

Handled administrative operations, including schedule management, event planning, and office support across multiple roles.

Arranged international and local travel for executives and staff, including logistics, accommodations, and expense processing.

Prepared and translated official documents, coordinated institutional relations, and managed correspondence.

Organized meetings, conferences, cultural events, and workshops, managing logistics and stakeholder engagement.

Proficient in Office 365, Outlook, Teams, Webex, Concur, Trello, SAP, and website administration, supporting varied operational needs.

Providing assistance to the Chief Global Financial Services Officer and the entire Global Financial Services organization in all activities related to administration, purchasing processes, new employee hiring, HR support, specific projects, leadership of the Great Place to Work Committee, responsible for all events, visitor arrangements, conferences, meetings, travel and expense processes for the Directors and their direct reports, managing and authorizing global services for travelers, in charge of payment processes for all company suppliers, and managing services such as maintenance, cleaning, and other facility needs., Managing the Chief Global Financial Services Officer's schedule, coordinating meetings, travel and expense reports, and all other required activities for both him and the organization.

Supporting the daily operational requirements of VPs, executives, and directors based in the United States, Canada, and Costa Rica, with a focus on detail, time management, accuracy, and punctuality to ensure productivity and effective closure., Tasks include calendar management, organizing international travel, processing expenses, reconciling credit cards, and supporting the integration of new employees. Other requested tasks include taking notes in committee meetings, preparing org charts and presentations, making necessary purchases, creating distribution lists, and addressing specific calendar and other needs of their direct reports.

Administrative assistant for the management staff (Directors and Managers), providing assistance by coordinating their schedules, travel and expense arrangements, department activities coordination, invoice payments, and any activity or assistance required by them to achieve their department performance objectives., Responsible for some of the facility services, such as conference rooms, meetings, special events, all coordination related to corporate visits, travel and transportation arrangements, preparation of their visit agendas, team training activities coordination, and all activities related to the different units, and any other tasks requested by the Managers and Directors of their respective units.

In charge of the Administrative Area as an assistant to the Director of the Jade Museum. Handling all official documentation of the museum, coordinating relations between the museum and other cultural and educational institutions. Translation of official documents, catalogs, and publications. Responsible for cultural promotion and management. Functional leader of the project to create the museum's website and responsible for its administration. Coordinator of some special cultural events, workshops, marketing management, and handling the museum's interaction with tourism chambers, tourist groups, educational groups. Linking all new prospects and clients with the institution's normal activities. In charge of the virtual training program (called CEVINS), working with the museum's archaeologist., Assistant to the General Directorate of the National Insurance Institute. Monitoring meetings, agendas, email, official documentation, filing, contact management, and the General Directorate's relations with other departments. Coordination of meetings, webinars, video conferences, official activities, and all additional functions required.

Assistant to the Agroenergy and Biofuels Program. Document management, handling the program's annual budget, event preparation and coordination, travel arrangements, expense reports, seminar and event coordination, coordination with other units, participation in congresses, educational tours, and all activities related to the program. Responsible for creating, preparing, editing, and publishing the monthly newsletter.

Legal Area Secretary and Paralegal Assistant. Working as a backup office and secretary for one of the Court's legal teams. Preparation of legal documents, notification of judgments, deadline tracking, hearing preparation, attending the Court's regular sessions, record-keeping, testimony summaries, and all needs required for the team.