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Senior Programme Assistant with 5+ years in humanitarian and financial management
Video resume
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Competencias
Applied financial planning, budget monitoring, and accounting skills across multiple roles to ensure compliance and accuracy.
Supported procurement workflows, vendor selection, and contract monitoring to optimize operational efficiency.
Created and maintained tracking tools and visual reports in Power BI, Excel, and ERP systems to support decision-making.
Provided comprehensive administrative support for project implementation, documentation, and compliance activities.
Managed inventory control and warehouse operations, ensuring material availability and process accuracy.
Educacion
Idiomas
Resumen
Experienced in financial management, procurement, and operational coordination within humanitarian and corporate settings. Skilled in data analysis, compliance, and process optimization.
Logros Clave
- Maintained accurate budget control for operational activities totaling $10M annually at UNHCR.
- Reduced procurement lead times by 20% through workflow coordination at UNHCR.
- Processed over 40 supplier invoices daily with high accuracy and developed automation tools to increase processing speed.
Experiencia
Senior Programme Assistant
Maintained accurate budget execution control for operational activities totaling an annual average of $10M, ensuring optimal fund use and compliance with UNHCR’s financial guidelines., Coordinated procurement and administrative workflows related to vendor selection, contracting, and performance monitoring, reducing procurement lead times by 20%., Developed and updated tracking tools in Excel and ERP systems to monitor financial implementation and support variance analysis across operational activities., Supported the preparation and documentation for internal audits, contributing to compliance with donor and institutional policies., Created visual reports using Power BI and Excel to assist programme teams in monitoring financial indicators and activity execution progress., Collaborated with inter-functional teams (programme, supply, and finance) to streamline operational procedures and improve the timeliness of planning and payments.
Programme Assistant
Provided administrative and financial support in the implementation of humanitarian projects, ensuring compliance with UNHCR internal rules and donor guidelines., Monitored budget execution for over 150 budget lines across approximately 60 projects in 2024, supporting corrective actions and variance analysis in coordination with the Programme Officer., Created and managed Purchase Requisitions in compliance with operational plans and procurement timelines., Prepared and reviewed supporting documents for audits, donor reports, and activity verifications, contributing to transparency and accountability., Assisted in the financial closure of field activities, ensuring alignment between documentation, expenditures, and approved budgets., Maintained and updated tracking tools in Excel to support monitoring of payments, budget lines, and partner financial reports., Supported the organization of meetings, field visits, and coordination with partners, improving the accuracy and timeliness of field implementation., Contributed to data consolidation and reporting, enhancing evidence-based decision-making within the programme team.
Accounts Payable Analyst – Amazon Brazil (Third-Party)
Processed a minimum of 40 supplier invoices per day, consistently achieving the highest individual performance rating within the accounts payable team., Ensured accuracy in invoice processing by cross-referencing vendor data and resolving discrepancies in compliance with Amazon Brazil's financial procedures., Identified and corrected a recurrent error affecting a category of tax invoices (NFe), incorporating a new verification step using Brazil’s SEFAZ web portal that was later adopted into the team’s standard process., Developed an Excel-based tool to automate calculations and organize invoice details, significantly increasing processing speed and reducing manual effort., Collaborated with senior analysts during the month-end closing process by contributing to accrual validation and pending invoice reconciliation.
Senior Accounting Analyst
Managed the full accounting cycle for a company with an average annual revenue of $1M, overseeing income and expenditure records, account reconciliation, and monthly closings., Prepared financial reports including income statements and cost summaries, ensuring compliance with national accounting standards., Filed tax declarations through ATV Hacienda (VAT, corporate income tax, and profits tax), guaranteeing timely and accurate submissions., Designed and maintained an Excel-based dashboard for management, providing real-time access to financial KPIs and supporting informed decision-making., Conducted inventory audits and applied reconciliation procedures to minimize discrepancies and optimize resource control., Proposed and executed journal entries for month-end closings, enhancing the precision and timeliness of financial reporting., Performed bank reconciliations and managed general ledger accounts to ensure accurate financial positioning.
Technical Support Specialist – E-invoicing & Compliance
Provided technical support for clients using electronic invoicing platforms, ensuring accurate configuration and troubleshooting of system issues., Advised clients on tax declaration requirements and compliance with Costa Rican fiscal regulations., Managed the implementation and setup of invoicing systems aligned with Hacienda’s guidelines., Applied basic SQL queries to identify and resolve errors in database entries and invoice structures., Assisted in training clients on proper use of e-invoicing platforms and supported migration from manual to digital systems.
Compliance & Operations Assistant
Reviewed and verified legal documentation for account openings and credit card applications, ensuring compliance with internal policies and national regulations., Analyzed and submitted Cash Transaction Reports (ROEs) to SUGEF, identifying anomalies and mitigating financial risks., Monitored operational risk indicators, maintaining updated control reports and supporting the development of mitigation measures., Ensured compliance with anti-money laundering (AML) regulations under Law 8204 by applying control procedures and internal checklists., Managed the inventory of banking equipment and office supplies, ensuring proper availability and control within the department., Handled procurement of office materials and coordinated day-to-day administrative needs to support departmental operations., Designed Excel tools for tracking performance indicators and audit control logs, improving data visibility and decision-making support., Responded to customer complaints and operational escalations, maintaining high service standards and timely resolution.
Inventory Control Manager
Oversaw inventory management using ERP Exactus, ensuring accurate stock tracking and optimizing material availability., Supervised warehouse operations including reception, storage, and dispatch, improving logistics coordination., Managed purchase orders and supply chain workflows for spare parts and raw materials., Trained staff in warehouse procedures and forklift operation, contributing to improved safety and efficiency., Reduced inventory discrepancies through periodic audits and implementation of stricter control processes.
Imports and Purchasing Assistant
Supported purchase order management, supplier quotation handling, and comparative analysis to secure optimal pricing, quality, and delivery terms., Coordinated import procedures and customs documentation, including commercial invoices, bills of lading, certificates of origin, and packing lists., Liaised with freight forwarders, customs agents, and shipping lines to monitor international shipments and ensure timely arrivals., Maintained updated tracking reports on goods in transit and international purchasing activities., Communicated with local and international suppliers to confirm dispatch dates, delivery requirements, and compliance with technical specifications., Provided administrative support for supplier payments and reconciled import-related documentation., Collaborated with internal teams (finance, warehouse, production) to align delivery schedules with operational priorities.