Grace - HR & Admin Assistant with 2+ years of organizational experience

Handled email correspondence efficiently to support administrative tasks.

Organized and managed calendars for effective scheduling and time management.

Planned and coordinated activities ensuring timely and organized execution.

Provided administrative and HR support effectively in virtual and remote work settings.

Identify hiring needs and create strong job descriptions, Source qualified candidates through job boards, LinkedIn and referrals, Screen resumes and conduct phone/video interviews, Shortlist top candidates and coordinate interviews with the team, Manage candidates communication professionally throughout the process, Prepare and negotiate offers in line with the clients budget and policies, Assist with the on boarding handover, Maintain organised candidate pipelines using ATS/HR tools, Track recruitment metrics and continuously improve the hiring process

Support all internal and external HR-related inquiries or requests, Maintain digital and electronic records of employees, Serve as point of contact with benefit vendors and administrators, Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts, Oversee the completion of compensation and benefit documentation, Schedule meetings, interviews, HR events and maintain agendas, Coordinate training sessions and seminars, Perform orientations and update records of new staff, Produce and submit reports on general HR activity, Process payroll and resolve any payroll errors, Complete termination paperwork and exit interviews

Organizing and maintaining the personnel files, Answer the employees queries regarding any HR related issues, Assist in preparing HR documents like contracts, Assist in leave management and daily attendance of the employees, Creating and monitoring leave and shift schedules for employees, Assist in handling all NHIF and NSSF documentation and remittance, Provide administrative support to the accounts department, Updating job descriptions and job requirements of employees, Supporting the onboarding and orientation of new team members

Organize and schedule appointments, Plan meetings and take detailed minutes, Write and distribute email, correspondence memos, letters, Assist in the preparation of regularly scheduled reports, Develop and maintain a filing system, Update and maintain office policies and procedures, Order office supplies and research new deals and suppliers, Book travel arrangements, Submit and reconcile expense reports, Provide general support to visitors, Liaise with executive and senior administrative assistants to handle requests and queries from senior