Irene - Deputy Director: Administration and Coordination at Department Forestry, Fisheries and the Environment

Expertise in developing and implementing strategic initiatives to align organizational goals.

Proven ability to manage stakeholder relationships and coordinate programs effectively.

Skilled in overseeing administrative functions, including records, databases, and committee support.

Experienced in planning and executing conferences and organizational events.

Delivered comprehensive administrative support, managing correspondence, records, databases, and stakeholder communications.. Provided secretariat services to high-level committees by developing the annual calendar, preparing and distributing agendas, drafting minutes, and ensuring confidentiality in all matters.. Served as reference point and advised the chairpersons and secretariat on matters arising.. Managed executive calendars, coordinated meetings, arranged travel logistics, and monitored deadlines.. Produced detailed progress and executive reports using Excel and other data analysis tools.. Coordinated internal and external events, including budgeting, logistics, on-site support, and post-event evaluations.. Controlled expenses and allocated resources to align with budget goals.. Monitored project activities, tracked milestones, and implemented risk mitigation strategies.. Supported Annual Performance Plans, Strategic Plans, and Risk Mitigation Plans by preparing monthly/quarterly reports and evidence submissions.. Captured and analysed organisational performance progress within reporting systems.. Implemented terms of references, policies, procedures, and process improvements to enhance efficiency and effectiveness.. Coordinated Parliamentary responses and facilitated liaison with internal and external stakeholders.. Oversaw operational activities from planning to execution, ensuring alignment with organisational objectives.. Stepped in during executive absences to ensure continuity of operations and leadership direction.. Managed crisis situations with strategic solutions, minimising disruption and safeguarding stakeholder confidence.. Delivered high-quality outcomes on director-assigned projects, consistently meeting deadlines and standards.

Coordinated strategic planning initiatives to align departmental goals with broader organisational objectives.. Chaired meetings, presenting reports and progress updates to keep teams informed and engaged.. Monitored staff performance, implemented improvement plans, and supported professional development.. Built and maintained strong stakeholder relationships, ensuring transparent communication and expectation alignment.. Managed departmental budgets, forecasted expenses, and introduced cost-control measures to maximise resources.. Oversaw HR functions, including recruitment, onboarding, and employee relations management.. Directed daily operations, adapting to changing priorities to consistently meet organisational targets.