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Samantha
Event & Executive Support Specialist at IHG Hotels & Resorts
Contacto
Competencias
Proficient in designing, coordinating, and executing successful corporate events and meetings.
Skilled in negotiating contracts and managing vendor relationships to maximize value and quality.
Effective in liaising with clients, vendors, and internal teams to ensure clarity and alignment.
Exceptional at prioritizing tasks and managing schedules to meet tight deadlines.
Capable of guiding teams and coordinating resources to achieve event and project goals.
Educacion
Resumen
Dedicated professional with extensive expertise in event planning, executive support, and logistics management. Proven ability to lead complex programs, negotiate with vendors, and support executive teams efficiently.
Logros Clave
- Led the coordination of high-profile internal meetings and events, ensuring seamless execution and stakeholder satisfaction over a decade.
- Managed vendor negotiations and logistics for multiple programs, optimizing costs and improving service quality.
- Provided comprehensive executive support to senior leaders, enhancing operational efficiency and communication flow.
- Overseeing event logistics across San Francisco and Bay Area, consistently delivering successful programs aligned with client objectives.
Experiencia
Internal Meetings and Events Manager & Senior Executive Assistant to Managing Director
Working in a dual position as senior executive assistant to two executives and managing and coordinating all internal meetings and events. Provided administrative support to the Luxury & Lifestyle Americas Managing Director and VP of Operations, including calendar management, expense reporting, and team coordination. Acted as a liaison between departments and senior leadership, fostering effective communication and collaboration. Follow-up with senior leadership for executed strategic priorities. Compose company-wide correspondents from the Managing Director. Maintaining confidential and privileged knowledge at all times. Plan and execute all division corporate events (team building, holiday parties, colleague mixers), senior team meetings and trainings (ranging 12-100 attendees) and two annual conferences that include 3 days of meetings and two evening events (ranging from 200-600 attendees). Proactively manage and track meeting and event budgets and spending according to needs (upwards of $1M). Serve as lead project manager who oversees the pre-event consultation and on-site coordination for internal corporate conferences and meetings. Designing and executing themed events with external vendors, designers, caterers, AV, talent, and on hotel teams. Negotiating contract for event spaces, lodging, and internal and external vendors. Directing the creation of event collateral with an external graphic design team. Overseeing the stage design and work with the AV technicians to create a luxury experience for speakers and attendees. Working directly with property teams, outside vendors, AV technicians and more to communicate needs for each conference. Working with colleagues from various teams such as communications, hotel and restaurant operations, marketing and commercial, and guest experience to coordinate messaging throughout the conferences
Event Operation & Logistics Manager
Manage and operate programs throughout San Francisco and the Bay Area. Acting as the primary client contact after a contract is received. Managing all program elements and logistics; vendor coordination, billing, onsite logistics, client communications. Booking and confirming all suppliers and field staff for assigned programs. Communicating with hotel partners as needed for all programs. Managing/formatting/assigning manifests. Creating Program Operations Orders. Upsell where appropriate
Post Secondary Success Program Coordinator
Guided and supported students through the process of transitioning from high school to post-secondary education by providing information on applications, financial aid, career exploration, and other relevant resources. Key duties included college application workshops, outreach to community organizations, and tracking student progress after high school.