Dedicated professional with over 15 years of experience supporting high-level executives and managing complex logistics within international organizations, specializing in administrative, financial, and operational functions.
Proficient in managing daily office operations, scheduling, and administrative support to enhance organizational efficiency.
Experienced in planning and executing logistical support for international projects, including events, travel, and procurement.
Skilled in preparing financial reports, managing budgets, and supporting procurement processes for humanitarian and development projects.
Excellent at managing sensitive information, high-level correspondence, and ensuring professional communication.
UNHCR
Arrange appointments and maintain calendar updated, receive high-ranking visitors, place and screen telephone calls and answer queries with discretion., Assist in managing the flow of information identifying priority matters that need to be urgently addressed and in proposing actions; analyze supporting documentation and summarize most relevant points; contribute to ensuring that appropriate action is taken by responsible Section Heads on matters brought to the attention., Assist in following-up on policies and instructions presented. Keep aware of developments in UNHCR’s major world-wide operations and of policy issues related directly to UNHCR or to humanitarian issues under the broader UN system., Assist in the preparation of statements that represent UNHCR’s overall policies, and which highlight specific areas of concern. Propose and draft substantive correspondence., Confer with Section Heads to secure timely and authoritative information relevant to matters requiring action, decisions or the signature. Follow up to ensure that appropriate action is being taken by senior managers on tasks determined., Ensure everything prepared for meetings and missions by drafting talking points, by researching relevant information; and by establishing contacts (within and outside UNHCR) on the subject matters to be discussed., Accompany to meetings and on missions to prepare notes on the discussions, ensure follow-up in matters raised, and support the supervisor with any relevant input., Support the supervisor in efforts to raise the profile of UNHCR and the agency’s concerns within the context of the broader United Nations system., Contribute to coordinating drafts of position papers and other documents relevant to the activities of the Office., Ensure that high-level visitors are appropriately addressed, that they receive background information as necessary, and that protocol is respected., Prepare briefing materials for Supervisor for official trips or special meetings., Arrange meetings with high-ranking officials and official receptions given by the Supervisor., Ensure that high-level visitors are appropriately informed, that they receive background information as necessary, and that the necessary protocols are respected., Prepare informal translations., Receive screen, log and route correspondence, attach necessary background information and maintain follow-up system., Select and make pertinent abstracts and undertake searches for information., Draft non-substantive correspondence and ensure follow-up., Type correspondence, documents and reports, etc, some of which are highly confidential., Maintain policy, confidential and general management files., Perform other related duties as required., Organize travel and book accommodations for the Special Representative., Consult with other UNHCR Offices for mission preparations.
High School Diploma
Associate in Business Administration
Business Administration Diploma
Certified Translation
BBA/MBA
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Capable of organizing and coordinating high-profile events, meetings, and workshops with attention to detail.
UNOPS
Administratively and financially support for AMEDIGSS project., Support in the preparation of financial reports or reports for payments to suppliers., Update Financial Files (physical and digital) of the information., Receive supplier invoice files verifying the information., Prepare and Deliver invoice report for each supplier and UNOPS supervisor., Receive notifications and/or inquiries from the supplier regarding invoices, supports and payments through the means established by the project., Maintain adequate and fluid communication with suppliers., Prepare memorandum for the delivery of files to UNOPS financial area., Perform reconciliation of accounts payable with suppliers., Keep updated track for supplier payments., File the documentation generated during the supplier payments process., Attend suppliers for meetings with the project., Other assigned duties related to the position by your supervisor.
IOM/OIM
Provided an efficient and professional humanitarian assistance to returning unaccompanied children and families from United States in Quetzaltenango and Guatemala City, (USAID Funds Project)., Support the project coordinator in the implementation and monitoring of project activities in Quetzaltenango and Guatemala City., Support logistics and coordinate field trips and events, including meetings, conferences and field missions, among others., Gather relevant information in activities and meeting, collect statistical data at the point of entry., Identify and communicate relevant issues, limitations and activities update actions taken to address them., Update data information at points of entry and shelters for donor’s report., Promptly report to National Coordinator weekly activities, visits and meetings with authorities., Provide technical support to create strategies to delivered assistance to ensure target., Weekly and monthly monitoring reports.
Syngenta Flowers Guatemala
Supported integration process, administration task and procurement areas for the 4 entities of the GT Corporation., Logistical planning for workshops and travel arrangements to core team., Technical and commercial translations., Approved PO in Qs and US $ in accounts., Development of budgets protocols and reporting system., Supported to others management areas as well as other farms of Syngenta Flowers., All internal and external administrative tasks., Updated inventory management processes for the 4 entities of the GT Corporation., Preparation of monthly and quarterly reporting for procurement and warehouse., SAP authorization for vendor’s payments., Developed procurement training for the 4 entities of the GT Corporation., Responsible for the implementation of 5s program to identify cost reduction., Managed local & global projects to deliver the business targets for planning, monitoring, risks, cost control, reporting, and documentation aspects.
ONUMujeres/UNIFEM
Responsible for the budget merge and buying process for material of the campaign., Responsible for logistical and administrative support., Arranged meeting with GOG and United Nation agencies for the development of the regional launch of the campaign., Supported different activities in field with government and United Nations agencies., Provided secretarial and administrative support, working in coordination with different agencies of the UN System UNFPA, UNIFEM and the Office of UN Resident Coordinator., Supported the administrative and logistics coordination for international officers who attended the launch campaign., Hosted reception of officers who attended the event and field visits., Prepared information and promotional materials kits to agencies, civil society, and government offices., Organize the Knowledge Fair at the Embassy of Mexico, ceremony, press conferences, and meetings with UN Regional Directors., Supported to all events related with the campaign launch.
UNICEF
Provided logistic and administrative support for the development of Municipal event with community and authorities., Supported and organization of information of the Municipal Board and update files for the Public Policy Project., Logistical and administrative support for the visit of UNICEF — Brazil Mission., Organized workshops for the municipal seal methodology to authorities., Planned, organized and hosted for the reception for the members of the mission of UNICEF BRAZIL to meetings with agencies, civil society, and government offices., Secretarial and administrative support for the Public Policy Project., Request all nationals’ school samples of salt and sugar for “Sentinel Schools Project" and update results.
Election Observation Mission to El Salvador
Responsible for the logistics to implement the headquarters for Electoral Observation Mission of the European Union., Provided supported to the finance assistance to Monitored budgeting and buying process., Update files and finance programs., Supported reception of core team members and 22 Long and 44 Short Term Observers., Created International Security Clearance forms for all election observers., Administration task to get all accreditation with the Supreme Electoral Tribunal (TSE) in El Salvador., Provided and delivery office supplies, visibility kit, medical kit for election observers in all the country., Prepared service contracts for international staff with UNDP / European Union., Support to finance Assistance in payroll payment request and International Vendors., Organized meetings press conference for the presentation of the Mission Report of the Legislative Presidential Elections Report and Final Report., Organized cocktails, meetings and dinners for Observers and Ambassadors., Organized Briefing and Debriefing meetings to press., Organized UNDSS Security Briefing for Members of Parliament of the European Union., Supported the reception of the European Parliament., Supported meetings with government members and European Parliament., Responsible of office equipment and materials inventory.
UNICEF
Provided logistical and administrative support for the development of events., Prepared invitations for ENPI (National Encounter of the Early Childhood)., Prepared material for event diplomas, credentials for international staff, minutes of meetings and agendas for ENPI event., Provided support in the logistics and coordination of the international speakers., Registered and confirm participants for event., Organize meetings with Pastoral and UNICEFs staff., Update files internal and external documentation., Organize workshop event "I am also a Person". (ICDP), Preparation for DEV Info 2008., Organization for the Water Sanitation Event., Prepared meeting minutes before events., Update database for Cabal magazine, supported organization for Water and Sanitation event.
Election Observation Mission to Guatemala
Attend all visitors in the Mission., Received national and international calls., Distributed mail in office., Responsible to deliver payments to vendors., Distributed handbook for Observers to all country., Supported Briefing and Debriefing meetings to electoral observers., Supported on delivery and receipt all materials observer team from all the country., All secretary task for the Deputy Head of Mission., In charge for reservations and confirmations appointments with political parties and press for the deputy head of Mission., Updated internal and external documentation for Mission., Supported all administrative and financial tasks., Supported financial area for final audit of the mission., Responsible of petty cash, of the mission and observers., Delivered documentation for international observers., Administration Support for donations., Supported inventory office supplies.