Sonekaku - Media Operations Coordinator at Publicis Media

Experienced in managing onboarding processes to ensure smooth integration and client satisfaction.

Skilled in handling diverse administrative tasks across multiple organizations and temporary assignments.

Proficient in professional communication, fostering positive relationships with clients, vendors, and team members.

Expert in Excel and Office tools to streamline processes and create detailed operational spreadsheets.

Lead vendor onboarding processes to integrate new suppliers effectively.. Manage client onboarding, ensuring a seamless transition and setup for services.. Devise comprehensive spreadsheets in Excel for staff lists and tracking purposes.. Generate monthly timesheet reports and dispatch weekly reminders for timely submission.. Organise and coordinate presentations from media owners to enhance client understanding.. Schedule and coordinate PMX-related services to optimise team efficiency.. Facilitate staff queries related to the Master Data Management Team.. Support staff with queries concerning timesheets to streamline administrative processes.. Update vendor documentation in collaboration with the Master Data Management Team.. Communicated general information and updates to the Media Team.

Formatted CVs to enhance clarity and presentation for client submissions.. Posted job advertisements across various career portals to attract candidates.. Communicated professionally with candidates via telephone and email to schedule interviews efficiently.. Prepared invoices and quotations for service-related financial documentation.. Handled incoming calls regarding job applications, providing timely information to candidates.. Responded to the MD's calls concerning client queries, ensuring swift resolutions.

Executed various temporary work assignments to support administrative functions as required.