Accounts Payable Specialist

AR/AP SpecialistBlue Polaris | Hybrid
Job Overview
Blue Polaris is looking for an experienced and self-driven AR/AP Specialist to take full ownership of our accounts receivable and accounts payable operations. This is not a routine accounting role.
The ideal candidate is someone who thrives in complex, fast-moving environments, is comfortable working across multiple platforms simultaneously, and has the initiative to build structure and reporting where none currently exists.
You will be the financial operational backbone of AR/AP — responsible for end-to-end execution, data integrity, and cross-functional coordination with leadership, sales, and operations.
Key Responsibilities
Own the full AR/AP cycle end-to-end — from invoice generation and tracking through to payment collection and reconciliation.Manage and process invoices across multiple platforms and billing systems with precision and accountability.Extract, consolidate, and reconcile historical financial data from various systems to build a clean, trusted master record.Build and maintain dashboards and Excel-based reporting tools from scratch to provide real-time visibility into AR/AP status across projects and clients.Track expected versus actual invoices across active contracts and ensure nothing falls through the cracks.Collaborate directly with executives, sales, and operations teams to gather billing information, follow up on outstanding receivables, and align on financial priorities.Maintain organized records across all systems and ensure data accuracy at all times.Identify process gaps and proactively implement improvements to streamline AR/AP workflows.Handle high-volume, high-value transactions with professionalism and attention to detail.Support audits and compliance requirements by maintaining clear and complete documentation.
Qualifications
Minimum 4–6 years of hands-on AR/AP experience in a complex, multi-system environment.Advanced Excel skills — you must be able to build dashboards, reports, and tracking tools from scratch.Demonstrated ability to work across multiple billing and financial systems simultaneously.Strong experience extracting, cleaning, and reconciling historical data from disparate sources.Proficiency in QuickBooks; experience with additional ERP or billing platforms is a strong advantage.Comfortable handling high-volume and high-value transactions across multiple projects.Excellent organizational skills with the ability to manage competing priorities without losing accuracy.Strong communication skills — able to liaise with executives, sales teams, and external clients clearly and professionally.High level of English proficiency — written and verbal.Self-starter who can operate independently and bring order to complexity.Experience working in a professional services, consulting, or multi-entity environment is preferred.
What We Offer
A dynamic, international working environment with exposure to executive leadership.Hybrid work arrangement.Competitive compensation based on experience.Opportunity to build and shape AR/AP processes and reporting infrastructure from the ground up.Collaborative team culture with real ownership and impact.