Administrative Assistant

Company DescriptionCocktails & Glam is a leading beauty company in Puerto Rico specializing in luxury bridal beauty, commercial productions, corporate events, and talent management. Through Cocktails & Glam and CG Agency, we connect brands, production companies, and private clients with highly skilled beauty professionals while delivering exceptional beauty experiences. Our mission is to elevate the beauty industry through professionalism, innovation, and outstanding client service.Role DescriptionWe are looking for a highly organized, proactive, and detail-oriented Administrative Assistant to support the day-to-day operations of our growing company. This role goes beyond traditional administrative work. You will be involved in coordinating beauty services, supporting client communications, managing schedules, assisting with bookings, organizing internal operations, and helping ensure every client, artist, and brand partner receives an exceptional experience.You will work closely with the CEO and play an important role in keeping the business organized, efficient, and continuously growing.Key ResponsibilitiesManage client inquiries and booking requests.Coordinate appointments, weddings, productions, and corporate events.Support artist scheduling and logistics.Prepare proposals, contracts, invoices, and client documentation.Maintain CRM, calendars, and internal databases.Communicate with clients, artists, vendors, and brand partners.Assist with project coordination and day-to-day operations.Support executive administrative tasks for the CEO.Help improve operational systems and internal processes.Maintain accurate records and organize company files.QualificationsStrong organizational and time management skills.Excellent written and verbal communication skills.Ability to multitask in a fast-paced environment.High attention to detail and problem-solving skills.Experience with Google Workspace, Microsoft Office, and scheduling software.Professional, proactive, and customer-focused attitude.Experience in beauty, events, hospitality, marketing, or creative industries is a plus.Bilingual (English & Spanish) preferred.What We’re Looking ForWe’re looking for someone who is eager to grow with the company, takes initiative, enjoys solving problems, and thrives in a fast-paced entrepreneurial environment. The ideal candidate is organized, dependable, adaptable, and passionate about creating exceptional client experiences while supporting a growing beauty business.