Administrative Assistant

Join a Team Where Your Organization Makes an Impact!
We're looking for an Administrative Coordinator who enjoys creating exceptional experiences for clients and teammates alike. If you're highly organized, thrive in a fast-paced environment, and enjoy being the person who keeps everything running smoothly, we'd love to meet you.In this role, you'll be the welcoming face of our office, a trusted resource for our team, and a key contributor to the day-to-day operations that keep our business moving forward. No two days are the same, making this an excellent opportunity for someone who enjoys variety, collaboration, and making a meaningful impact behind the scenes.
We're looking for someone dependable, detail-oriented, and who enjoys helping others succeed.
What You'll Do:Assist in creating an organized, efficient, and welcoming workplace.Greeting clients and visitors with professionalism while creating a positive first impression.Managing incoming calls, directing inquiries, and ensuring messages reach the appropriate team members.Coordinating conference rooms, meetings, technology, and catering for client and internal events.Processing and distributing client documents, including electronically filing and delivering tax returns.Handling incoming and outgoing mail, email correspondence, and secure client portal communications.Keeping the office running smoothly by managing supplies, organizing files, stocking shared spaces, and maintaining common areas.Operating office equipment and coordinating maintenance when repairs are needed.Assisting with expense reports and a variety of administrative projects.Entering and maintaining client information within internal systems with accuracy and attention to detail.Preparing daily cash deposits and supporting routine administrative accounting functions.Jumping in wherever needed to support the team and help meet deadlines.
You'll be a great fit if you have:A high school diploma or equivalent (an associate's or bachelor's degree is a plus).Three or more years of administrative experience, ideally within a professional services environment.Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.Excellent communication skills, both written and verbal.Outstanding organizational and time-management abilities.The ability to manage multiple priorities while maintaining accuracy and professionalism.Confidence working independently and collaborating with colleagues at every level of the organization.Experience using multi-line phone systems and standard office technology.The ability to occasionally stand, bend, or lift office materials as needed.
Employees enjoy:Comprehensive medical, dental, and vision coverageFSA and HSA optionsEmployer-paid life insurance plus optional supplemental coverageShort-term and long-term disability insuranceCritical illness and accident coverageA 401(k) plan with company matching and traditional or Roth contribution optionsand more!
If you're looking for a role where you can build relationships, stay engaged, and be an essential part of a growing team, we'd love to hear from you.
Work Location: In person