Administrative Assistant / Social Media Support

About the role

Vivaro Nearshore is looking for an Administrative Assistant / Social Media Support to support one of its U.S.-based luxury travel clients. This organized, detail-oriented, proactive role helps keep daily operations organized and provides light support for the agency’s social media presence. The ideal candidate is comfortable with digital platforms, has a good eye for presentation, and enjoys learning new tools and creating polished, professional content. Social media expertise is not required.

Responsibilities

• Provide general administrative and organizational support to the team.
• Manage emails, calendars, appointments, and internal scheduling.
• Answer phone calls and respond to inquiries professionally and promptly.
• Organize and maintain files, records, documents, and client information.
• Assist with data entry, reports, spreadsheets, and other administrative tasks.
• Coordinate meetings, prepare materials, and take notes when needed.
• Follow up on outstanding tasks, requests, and action items.
• Support day-to-day operational and administrative needs.
• Maintain organized digital files and keep information accurate and up to date.
• Assist with basic office supply and inventory tracking when needed.
• Support the preparation and organization of travel-related information and materials.
• Organize social media content, schedule posts, research travel-related content, and maintain a consistent posting calendar.
• Help gather photos, videos, travel inspiration, and other content aligned with the agency’s brand.
• Assist with basic social media engagement.

Requirements

• Be organized, detail-oriented, proactive, and eager to learn.
• Be comfortable with digital platforms and have a good eye for presentation.
• Enjoy learning new tools and creating polished, professional content.

Datos clave

• Supports one of Vivaro Nearshore’s U.S.-based luxury travel clients.
• The role combines administrative support with light social media support.
• The candidate should be organized, detail-oriented, proactive, and eager to learn.