Bilingual Executive Assistant

Job Title: Bilingual Executive / Personal Assistant & Office ManagerLocation: Panama City, PanamaType of Contract: Full-Time | On-SiteSalary Range: 1,000–1,400/monthLanguage Requirements: Fluent English and Spanish, both spoken and written
Our client is seeking a highly organized and discreet Bilingual Executive / Personal Assistant & Office Manager with experience supporting senior leaders or founders in a fast-paced environment. You will play a key role in managing executive priorities, coordinating operations, and ensuring the founders’ schedules, communications, and day-to-day needs run smoothly. Your work will directly impact leadership efficiency and the continued growth of their international operations across Latin America.
Key ResponsibilitiesManage complex and frequently changing calendars, meetings, and appointments across multiple time zones.Coordinate regional and international travel, including flights, accommodations, transportation, and detailed itineraries.Screen, prioritize, and coordinate executive communications to ensure timely follow-up and no missed priorities.Prepare, format, and organize documents, presentations, reports, and other executive materials.Liaise professionally with clients, regional hub leads, service providers, and other stakeholders on behalf of the founders.Handle confidential, personal, and ad-hoc tasks that support the founders and keep daily operations running efficiently.Support office management and in-person administrative needs in Panama City, helping maintain an organized and professional work environment.
Must-Have Qualifications3+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role supporting a senior leader, executive, or founder.Fully bilingual in English and Spanish, with strong professional communication skills in both languages.Exceptional organizational skills with strong attention to detail, prioritization, and follow-through.High level of discretion and professionalism when handling confidential business and personal information.Ability to remain calm, adaptable, and effective in a fast-paced environment with shifting priorities and limited direction.Strong proficiency with modern productivity and communication tools, including calendars, document platforms, messaging applications, and video conferencing.Based in Panama City and available to work in person five days per week.
Preferred QualificationsExperience supporting founders, entrepreneurs, or executives in an international or professional services environment.Experience coordinating activities across multiple countries and time zones.Familiarity with AI assistants and modern productivity tools.Experience with office administration, vendor coordination, and general workplace operations.