Bilingual Real Estate Virtual Assistant Short Term Rental

About the RoleWe are looking for a highly organized, proactive, and confident Bilingual Real Estate Virtual Assistant to support a growing real estate business. This role involves managing emails, organizing business development data, conducting research, and performing outbound outreach to tenants and apartment communities/buildings to establish and maintain business relationships.
The ideal candidate is detail-oriented, highly communicative, confident on the phone, tech-savvy, and comfortable using AI tools to improve productivity and streamline research. Exceptional English communication skills are essential, as the assistant will regularly communicate with U.S.-based tenants, leasing offices, and property representatives.
Key ResponsibilitiesManage and organize the executive's email inbox.Research apartment communities and compile prospect lists using AI and online resources.Maintain and update Excel spreadsheets with accurate property information, including:Leasing office contact namesPhone numbersEmail addressesCorporate leasing availabilityNotes from conversationsConduct outbound outreach to tenants and apartment buildings/property communities to gather information, build relationships, and identify potential business opportunities.Call apartment leasing offices and communicate with property representatives to gather information and establish corporate leasing relationships.Communicate professionally with tenants, leasing offices, and property representatives via phone, email, and other communication channels.Follow up consistently with apartment communities and prospects that previously declined, requested future contact, or require additional communication.Maintain detailed call notes and update CRM/spreadsheets accurately after each interaction.Assist with tracking new business relationships, prospects, and acquisition opportunities.Complete additional administrative and executive support tasks as assigned.
QualificationsMust have at least 2 years of experience working with U.S. clients.Must currently reside in Colombia and be available to work during EST business hours.Exceptional spoken and written English, with the ability to communicate naturally, confidently, and professionally with U.S.-based clients, tenants, leasing offices, and property representatives.Strong, professional phone presence and confidence conducting outbound calls and outreach.Comfortable making a high volume of outbound calls and following up consistently.Strong organizational skills and exceptional attention to detail.Proficient in Microsoft Excel or Google Sheets.Experience using AI tools such as ChatGPT to assist with research and data organization is highly preferred.Previous experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Business Development Assistant is a plus.Ability to work independently, manage multiple priorities, and maintain accurate records.Comfortable communicating with different types of people and building professional relationships through outreach.
Preferred SkillsExperience in real estate, property management, leasing, or business development.Experience with tenant, property, or apartment community outreach.Strong communication, relationship-building, and follow-up skills.Comfortable learning new systems and processes.Able to represent the executive and company professionally when communicating with external contacts.