Executive Assistant

We are seeking an organized, proactive Executive Assistant to act as a true right hand to ourChief Executive Officer. Our real estate firm covers the entire lifecycle of property, includingdevelopment, acquisition, property management, and sales. A main focus of this role ismaintaining clear routines to track team deadlines, keeping projects on schedule, and makingsure everyone—from internal staff to outside partners—knows what needs to get done.
Key Responsibilities
● Calendar and Schedule Management: Handle the CEO's calendar, manage meetingrequests, and ensure day-to-day operations run smoothly.● Meeting Execution and Action Items: Attend meetings with the CEO, take accuratenotes, and immediately extract clear actionable items.● Departmental Oversight and Tracking: Develop and maintain practical systems totrack company deliverables. Follow up consistently with department heads and teammembers to ensure everyone understands their responsibilities and meets theirdeadlines on a recurring schedule.● Internal and External Communication Hub: Serve as a reliable bridge between theCEO, employees, and outside professionals. Relay key messages from staff up to theCEO and pass directives back down clearly and effectively.● Departmental Support: Adapt quickly to the specialized software platforms used acrossour different divisions, helping pull reports or track information as needed.
Qualifications and Requirements
● Real Estate Experience Required: Prior experience working within the real estateindustry is required, as understanding the basics of development, property management,and acquisitions is essential for this role.● Software Adaptability: Ability to learn and navigate various industry-specific platformseasily. Our departments use specialized software ranging from property managementtools like Yardi to construction management platforms and HUD-compliant software forsubsidized housing. Flexibility with new technology is key.● Organizational and Tracking Skills: Proven track record of creating simple, effectivesystems to keep projects, tasks, and team members on schedule.● Communication Skills: Excellent written and verbal communication skills, with theability to deal professionally and effectively with colleagues, department heads, andthird-party vendors.● Discretion and Reliability: High level of integrity, professional maturity, and ability tohandle confidential company information.