Executive Assistant

1.) IntroductionJob Title: Bilingual Creative Executive AssistantWork Hours or Schedule: Full-Time (40 hours per week, requiring significant overlap with Pacific Time business hours)Location or Remote Status: Remote (Based in Latin America)
2.) OverviewAre you a high-level administrative professional with a deeply proactive mindset, sharp problem-solving skills, and a natural eye for digital content and social media trends?We are a fast-growing, high-performance company operating at the absolute cutting edge of the media, marketing, and strategic content creation space. We are seeking a bilingual Executive Assistant to serve as the ultimate operational partner and right-hand support to our fast-moving creative executive. This is not a traditional, passive virtual assistant role where you sit around waiting for a to-do list. We need a strategic thinker who will proactively protect the executive’s calendar, anticipate operational bottlenecks, and streamline workflows. If you bring a strong understanding of social media dynamics and want to leverage cutting-edge AI tools to help a media executive operate at scale, we want you on our team.
3.) Key ResponsibilitiesOwn, manage, and optimize the executive’s complex calendar and daily schedule to ensure a relentless focus on high-impact creative tasksServe as the central, professional point of communication and operational filter between the executive, internal media production teams, and external stakeholdersConduct independent digital research, compile briefing materials, and look up trending content hooks across global social platforms to support creative brainstormingApply a sharp eye and basic aesthetic judgment to evaluate the quality, timing, music synchronization, and overall pacing of digital video draftsAssist with content localization by analyzing, translating, and adapting successful Spanish-speaking content frameworks into high-performing concepts for an English-speaking audienceBuild, maintain, and update internal documentation, Standard Operating Procedures (SOPs), and operational resources across the media departmentLeverage advanced AI tools and productivity applications daily to automate routine administrative workflows, maximize personal output, and increase executive efficiency
4.) Must-Have RequirementsAbsolute professional bilingual fluency in both English and Spanish with exceptional written and verbal communication skills5 years of verified experience operating as an Executive Assistant, Operations Coordinator, Chief of Staff, or a similar high-performance corporate support roleUniversity degree completed or an equivalent level of stable, high-level professional working historyA deeply proactive, resource-driven mindset with a proven ability to "manage up" and solve complex administrative issues independentlyA keen eye and practical understanding of social media platforms, digital media production, and basic audience psychologyExceptional project management and time-management capabilities, with complete comfort handling multiple fluid priorities under minimal supervisionAbsolute discretion and a flawless track record when managing sensitive business data and confidential calendars
5.) Nice-to-Have RequirementsA professional background, degree, or formal training in Marketing, Digital Media, Content Creation, or Public RelationsPrevious hands-on experience directly supporting founders, fast-moving agency executives, or global digital content creatorsHigh familiarity with modern workspace automation tools, project management platforms, and generative AI prompting workflows
6.) Why Join UsThis role offers an exceptional opportunity to move away from mundane data entry and step into a strategic partnership within a world-class media machine. You will work within a remote, high-performance culture that truly treats you as a foundational leader, offering you the autonomy to step up, make decisions, and optimize executive operations. If you are looking for a highly stable, full-time career in Latin America where your creative intuition, marketing alignment, and organizational mastery are heavily rewarded, this is where you belong.