Virtual Assistant to CEO Remote

About the role

Viva Talent is seeking an Executive Assistant to support fast-growing US and Canadian startups. This is not a traditional assistant role: you will take ownership, anticipate needs, and help executives win every day.

At Viva, the mission is to create real career opportunities for women across Latin America while welcoming anyone who shares its values, regardless of gender. The focus is on impact, growth, and giving people a place where their voice genuinely matters.

You will work hand-in-hand with fast-moving startup leaders who juggle competing priorities and rely on you to keep things organized, proactive, and one step ahead.

This is a full-time contractor role supporting up to three executives across administration and operations.

Responsibilities

• Manage calendars, inboxes, meetings, travel, and expenses.
• Build and improve workflows, trackers, and documentation.
• Support projects, reporting, and process improvement.
• Coordinate across teams and stakeholders.
• Track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

Requirements

• Have 2+ years of general work experience.
• Be fluent in English at C1 level.
• At least one of your last three roles must show a 2+ year tenure; no job hopping.
• Previous Executive Assistant experience is not required; candidates with transferable experience are welcome.
• Be excited about AI and automation.
• Enjoy building structure, improving processes, and making things more efficient and scalable.
• Be detail-oriented and execution-focused, think in systems, and enjoy fast-paced environments and learning new tools.
• Want growth, feedback, and long-term career development.

Benefits

Base pay is $1,200 USD, with total monthly earnings up to $1,600 USD. The role also includes performance bonuses, compensation reviews every 6 months, and benefits.

How to apply

Apply directly on CazVid.

Datos clave

• Full-time contractor role supporting up to three executives.
• Base pay is $1,200 USD, with total monthly earnings up to $1,600 USD.
• Requires fluent English at C1 level.
• At least one of the last three roles must show a 2+ year tenure.