Administrative Assistant Job in Toronto, Ontario at KLA-LLC

KLA-LLC is looking for a dedicated and detail-oriented Administrative Assistant to join our dynamic team in Toronto, Ontario . This full-time position plays a key role in supporting daily operations and ensuring smooth workflow within the company. We pride ourselves on a collaborative work environment where every team member’s contribution drives our success. Key Responsibilities Perform routine data entry tasks with accuracy and efficiency, ensuring meticulous record-keeping. Manage schedules and appointments for team members, coordinating meetings and organizing travel arrangements. Maintain office files and organize documents, both physical and digital, to facilitate easy access to information. Communicate effectively with team members, clients, and vendors via email and phone, fostering positive relationships. Assist in the preparation and distribution of internal and external communications to maintain effective information flow. Support project management tasks, including research and data analysis to assist in decision-making processes. Contribute to the development of office procedures and best practices to enhance organizational efficiency. Required and Preferred Qualifications High School Diploma required; further education in administration or related fields is an asset. Strong organizational and multitasking skills to manage competing priorities effectively. Excellent verbal and written communication skills for interacting with diverse audiences. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential. 1-2 years of experience in data entry or administrative roles preferred. You will report directly to the Office Manager and work within a supportive team structure that fosters collaboration and shared goals. This role is not remote and requires presence at our Toronto office.