Multitasking Office Secretary

At Six Star Diamonds, a leading company in the jewelry industry based in New York City, we're looking for a dedicated Multitasking Office Secretary to join our fast-paced, dynamic team. This full-time, on-site role offers a competitive hourly wage of $18.99 and excellent opportunities for career development within a supportive environment. If you thrive in multitasking and enjoy contributing to efficient office operations, this position is perfect for you. As part of our team in New York City, you will play a crucial role in maintaining smooth communication and organization across departments. We value growth and provide mentorship through our Office Manager, ensuring you have the tools and support to advance your administrative career. Join us and be part of a company that values your contributions and offers a positive workplace culture. Key Responsibilities Manage and prioritize incoming correspondence, including emails and phone calls, ensuring prompt and professional responses to support operational flow. Coordinate meetings, appointments, and travel arrangements for staff, optimizing schedules and reducing conflicts. Maintain office supplies inventory and assist with procurement processes, ensuring a well-stocked and efficient workplace. Perform accurate data entry and document management, safeguarding confidentiality and integrity of records. Assist in preparing reports, presentations, and other documents, enhancing the quality of administrative support. Organize office files and digital systems to promote easy access and operational efficiency. Collaborate with team members and departments on special projects, providing valuable administrative insights and assistance. What We're Looking For Required: High School Diploma or equivalent educational credential. Proven ability to multitask effectively in a fast-paced office environment. Strong organizational skills with attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software. Preferred: 1-3 years of experience in administrative support or office management roles. Experience working in a corporate or retail office setting. Demonstrated ability to support team projects and contribute to process improvements. What We Offer Competitive hourly wage of $18.99 with opportunities for raises based on performance. Health insurance coverage to support your well-being. Paid time off to maintain a healthy work-life balance. Retirement plan options to help you plan for the future. Professional development and career advancement opportunities through mentorship and training. A collaborative and supportive team environment in the heart of New York City. Frequently Asked Questions Is this position on-site or remote? This role is on-site at our New York City office to ensure close collaboration and efficient office management. What are the typical working hours? The position is full-time, typically 40 hours per week, Monday through Friday during standard business hours. Are there opportunities for career growth? Yes, Six Star Diamonds encourages career development with mentorship from the Office Manager and opportunities to take on additional responsibilities. What software skills are required? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential, along with general office software knowledge. Is prior experience mandatory? While 1-3 years of administrative experience is preferred, motivated candidates with strong organizational skills and a willingness to learn are encouraged to apply. What benefits does the company provide? We offer health insurance, paid time off, and a retirement plan, along with a supportive work environment focused on employee well-being. For more information about administrative roles in New York City, visit the U.S. Bureau of Labor Statistics . Ready to take the next step in your administrative career? Apply today to join Six Star Diamond