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Khalamfazi
Assistant Officer: Documentation
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Competencies
Demonstrated experience with Document registers, transmittals and revision/version control.
Demonstrated experience with Issuing, receiving, filing and distribution of drawings, documents and correspondence.
Demonstrated experience with Document naming conventions, classification, metadata and indexing.
Demonstrated experience with Document status tracking and follow-up of outstanding documentation.
Demonstrated experience with Document retrieval and management reporting.
Education
Summary
Assistant Officer: Documentation open to new opportunities
Experience
Assistant Officer: Documentation
Manage and control technical and project documentation electronically, ensuring documents are correctly named, classified and stored in line with governance requirements.. Maintain accurate document registers and revision records so that only the latest approved documents are available to the relevant teams.. Control the receiving, issuing, filing and distribution of drawings, specifications, Method Statements, Risk Assessments and correspondence.. Upload, download, distribute and track documents through electronic document management systems.. Monitor document status and follow up on outstanding or overdue documentation.. Support the team with document retrieval, reporting and tracking of Documentation Centre performance targets.. Handle sensitive information securely and support audit and compliance requirements.
Assistant Director
Led records and information management activities in a state entity, overseeing classification, storage, retrieval and governance of large volumes of records.. Drove digitisation and electronic filing initiatives to improve access, accuracy and efficiency.. Ensured processes and standards were consistently followed and supported team members with guidance and quality checks.. Monitored work status, followed up on outstanding items and reported to management.
Metadata Specialist
Created and maintained accurate metadata and catalogue records to support correct classification, indexing and rapid retrieval.. Applied consistent naming and classification standards across large volumes of electronic records.. Performed quality control to maintain a high level of accuracy and attention to detail.